Administrative Coordinator - Temporary Replacement

Description

Job Summary: We are seeking an organized and proactive Administrative Coordinator to ensure the proper functioning of administrative and operational processes across 3 locations. Key Responsibilities: 1. Coordination and supervision of administrative and operational processes. 2. Personnel management and administrative control. 3. Development of administrative reports and management indicators. We are currently looking for an Administrative Coordinator to cover a temporary maternity leave. We seek an organized, proactive, and results-oriented individual who ensures the proper functioning of the company's administrative and operational processes across our 3 locations (Huánuco, Tingo María, and Cerro de Pasco) MAIN RESPONSIBILITIES - Coordinate and supervise administrative and operational processes across the company's 3 locations, ensuring compliance with internal procedures. - Review staff attendance weekly for Sales and Operations departments across all 3 locations. - Validate attendance records in Buk and cross-check them against Excel-based controls, verifying permissions, holidays, and vacations for monthly payroll calculation. - Manage and monitor timely payment of monthly services such as internet, mobile telephony, and other administrative services. - Plan and execute recruitment processes according to personnel requirements at each location. - Monitor daily expense reporting. - Supervise the onboarding process, including uniform distribution, welcome kits, and other necessary tools for new hires. - Deliver training to Sales and Operations staff based on identified needs per department. - Conduct periodic evaluations of the Sales team on commercial processes and guidelines. - Manage calculation and control of payments related to meals, transportation for the Sales department, birthday bonuses, long-route bonuses, and payments to staff responsible for settlements. - Prepare administrative reports and management indicators for senior management. - Coordinate administrative and logistical requests among the company's various locations. - Perform other duties assigned by the relevant supervisor within this area. REQUIREMENTS - Bachelor’s degree or higher in Administration, Industrial Engineering, Accounting, or related fields. - Minimum 1 year of experience in similar positions. - Intermediate or advanced proficiency in Microsoft Office. - Experience in administrative control, personnel management, and operational coordination. - Strong organizational, leadership, and problem-solving skills. COMPETENCIES - Organization and planning. - Effective communication. - Proactivity. - Results orientation. - Teamwork. - Responsibility and confidentiality.-Requirements- Minimum education: University graduate 1 year of experience Knowledge: Coordination ability, Communication, Team management, Proactivity, Organization, Supervision Willingness to travel: Yes Keywords: resident, supervisor, sub-manager, responsible person, coordinator, manager, captain, administrative