Human Resources Assistant

Description

Job Summary: Supports comprehensive human resources management, including personnel administration, recruitment, attendance, and employee well-being, contributing to the smooth operation of the HR department. Key Highlights: 1. Development of experience in Human Resource Management and Personnel Administration 2. Continuous training and professional development 3. Collaborative and respectful work environment **JOB PROFILE: HUMAN RESOURCES ASSISTANT** **1\. ACADEMIC QUALIFICATIONS** Final-year student, graduate, or technical professional in any of the following fields: * Administration. * Human Resources / Human Resource Management. * Industrial Relations. * Accounting. * Law. * Psychology. * Industrial Engineering. * Labor Relations. * Other related technical or professional degrees. Additional qualifications that will be especially valued include: * Human Resource Management. * Personnel Administration. * Basic Labor Legislation. * Recruitment and Selection. * Document Management. * Occupational Safety and Health. * Attendance Management. * Excel proficiency. * Human Resource Information Systems. **2\. EXPERIENCE** Minimum experience of **6 months to 1 year** in Human Resources, Personnel Administration, Recruitment, Administration, or similar positions. Experience in the following areas will be valued: * Personnel Administration. * Personnel File Management. * Recruitment and Selection. * Attendance Control. * Report Preparation. * Employee Support. * Document Management. **3\. KNOWLEDGE** The incumbent must possess at minimum basic knowledge in: * Personnel Administration. * Recruitment and Selection. * Basic Labor Legislation. * T\-Registration. * EsSalud. * Life Insurance Law and SCTR. * Employment Contracts. * Vacation, Leave, and Absence Policies. * Medical Leaves. * Employee Benefits. * Attendance and Working Hours Control. * Overtime and Late Arrival Management. * Personnel File Management and Custody. * Employee Onboarding. * Training and Well-being Activities. * Microsoft Office, especially Excel. * Attendance Systems and/or Human Resource Platforms. **4\. COMPETENCIES** * Organization and Planning. * Orderliness and Attention to Detail. * Effective Communication. * Proactivity. * Responsibility. * Internal Customer Orientation. * Teamwork. * Follow-up Capability. * Confidentiality and Ethical Information Handling. * Learning Ability. * Problem Solving. * Results Orientation. * Interpersonal Skills. * Ability to Work Under Pressure. * Appropriate Handling of Confidential Information. **5\. FUNCTIONS AND RESPONSIBILITIESA. PERSONNEL ADMINISTRATION** * **Support the administration and updating of physical and virtual personnel files**, verifying that documentation is complete, organized, and properly archived. * **Maintain the personnel database up to date**, recording hires, terminations, position changes, salaries, and other personnel movements reported by the department. * **Support the preparation, organization, and archiving of employment documents**, such as contracts, certificates, confirmations, pay slips, and other personnel-related documents. * **Register and update worker information in relevant systems and platforms**, under the supervision of the Human Resources Manager. * **Support recruitment and selection processes**, including publishing job announcements, screening resumes, coordinating interviews, and communicating with candidates. * **Coordinate interviews, evaluations, and employment references**, maintaining updated candidate information and reporting progress to the Human Resources Manager. * **Request, collect, and verify required documentation for new hires**, promptly reporting any missing documents. * **Support the onboarding process for new employees**, coordinating documentation, photo ID issuance, PPE, access credentials, attendance system registration, and other onboarding requirements. * **Support the registration of new hires**, including T\-Registration, insurance enrollments, and other applicable platforms or systems, under supervision. * **Support general employee induction**, coordinating the delivery of policies, regulations, documents, and induction materials. * **Coordinate with various departments the presentation and specific induction of new employees.** * **Support attendance tracking and monitoring**, recording late arrivals, absences, leaves, permissions, overtime, and other attendance incidents. * **Collect and organize authorizations for leaves, overtime, compensatory time, and vacations**, verifying appropriate approvals. * **Maintain an updated vacation register**, supporting scheduling, balance control, expiration tracking, and recording of taken vacations. * **Collect, review, and organize documentation related to medical leaves, licenses, and permissions**, maintaining updated physical and virtual records. * **Prepare periodic reports on attendance, vacations, incidents, and personnel movements** for review by the Human Resources Manager. * **Collect and submit to the Human Resources Manager the necessary information for payroll processing**, including attendance, vacations, medical leaves, late arrivals, deductions, and other incidents. * **Support the distribution, collection, and archiving of pay slips and other employment documents**, maintaining corresponding records and logs. * **Support the tracking of affiliations, insurance, EsSalud, and other employee benefits**, per departmental instructions. * **Support the organization and coordination of training programs**, including announcements, attendance registration, materials, and evidence archiving. * **Support the organization of integration activities, celebrations, recognitions, birthdays, and other well-being initiatives.** * **Support the drafting and dissemination of internal communications related to Human Resources**, per established guidelines. * **Respond to administrative inquiries from employees**, providing guidance on internal procedures and referring cases requiring analysis or decisions to the Human Resources Manager. * **Support the preparation of HR reports and metrics**, collecting and organizing required data. * **Support the preparation and organization of documentation for audits, inspections, or labor authority requests**, under the supervision of the Human Resources Manager. * **Maintain strict confidentiality regarding employees’ personal, employment, and salary information.** * **Perform other job-related duties assigned by the Human Resources Manager or Management, according to company needs.** **6\. WE OFFER** * **Payroll enrollment from the first day of employment.** * **General labor regime**, with all statutory benefits. * **Continuous training and development**, focused on professional growth and competency enhancement. * **Opportunity for learning and professional growth** within the Human Resources department. * Development of experience in core **Human Resource Management and Personnel Administration** processes. * Participation in **Human Resources projects and activities**, broadening knowledge and developing new competencies. * Work environment oriented toward **respect, collaboration, and teamwork**. * Participation in **employee integration, well-being, and recognition activities**. * Opportunity to develop a **career path** within the organization, based on performance and internal opportunities. **INTERESTED CANDIDATES CONTACT NUMBER 934560395** Workplace: On-site employment