Administrative Manager

Description

Job Summary: We are seeking an administrative and financial professional to ensure order, resource control, and efficient processes to support business growth. Key Highlights: 1. Responsible for the financial and administrative order of projects. 2. End-to-end management of procurement, administrative HR, and billing/collections. 3. Key support to management through reporting and document management. **Requirements:** * Minimum 1 year of experience in service companies. * On-site work mode. **Primary Job Objective** Ensure the administrative and financial order of Black Peppa, guaranteeing reliable information, resource control, and efficient processes that enable management to focus on business growth. **1\. Financial Administration (High Priority)** Responsible for the company’s financial order. * Record income and expenses. * Control and track accounts receivable. * Schedule payments to suppliers. * Monitor invoice due dates. * Verify profitability per project. * Reconcile bank accounts. * Coordinate with the accountant. **2\. Administrative Project Control** * Review contracts. * Review purchase orders. * Review approved budgets and request invoices. * Administratively close each project. **3\. Procurement and Suppliers** * Identify suppliers related to operations. * Request quotations and compare prices. * Maintain a supplier database. * Negotiate payment terms with suppliers. **4\. Human Resources (Administrative)** * Draft employment contracts and coordinate signatures. * Track attendance and manage vacation schedules. * Process honorarium payments. * Coordinate employee onboarding and offboarding. * Maintain digital personnel files. * Coordinate with accounting firm for payroll processing. **5\. Billing and Collections** * Issue invoices. * Follow up on collections and confirm payments. * Send account statements. * Keep the collection calendar updated. **6\. Management Reporting** * Income statement * Cash flow * Profitability per project * Active projects * Closed projects * Accounts receivable * Accounts payable **7\. Internal Processes** * Document procedures. * Improve templates. * Organize folders. * Maintain files. **8\. Document Management** * Contracts and purchase orders. * Invoices. * Receipts. * Expense supporting documents. * Licenses. * Legal documentation. * Document digitization. **9\. Management Support** * Administrative scheduling. * Tracking pending items. * Coordination with the accountant. * Coordination with lawyers. * Coordination with banks. * Insurance renewals. * SUNAT procedures. * Notarial procedures. **10\. Skills** * Highly organized. * Proactive, process-oriented, and strong communication skills. * Proficiency in Excel or Google Sheets. * Familiarity with digital tools (Drive, Notion). * Ability to analyze numerical data and identify variances. * Absolute confidentiality. **Working Hours:** * Monday to Friday, 8 AM to 6 PM. Send your CV with an updated photo \+ current address (district) to: **talento@blackpeppa.pe** Salary: S/.2,000\.00 \- S/.2,200\.00 per month. Work Location: On-site employment