Administrative Technician

Description

Position Summary: Provide comprehensive administrative and secretarial support to management and departments, ensuring efficient document and operational management for the smooth execution of daily activities. Key Highlights: 1. Comprehensive administrative and secretarial support to management and departments 2. Organized document management and agenda coordination 3. Assistance with administrative procedures and minor purchases to enhance operational efficiency **Purpose of the Position:** Provide administrative and secretarial support to management and company departments, ensuring organized document management, visitor and call handling, agenda coordination, and assistance with administrative procedures and minor purchases—so daily operations proceed without interruption. **Requirements:** * Technical graduate or university bachelor’s degree in Administration, Executive Secretariat, Accounting, Business Management, or related fields * Minimum 1 year of experience in administrative, secretarial, or office support roles * Intermediate-level Excel proficiency **Responsibilities:** * Receive, register, forward, and archive physical and digital documentation (letters, memoranda, orders, contracts), maintaining an updated and traceable filing system. * Draft and issue administrative documents: letters, memoranda, meeting minutes, certificates, and internal communications. * Track outgoing and incoming correspondence, including courier and messenger services. * Safeguard confidential documentation according to confidentiality standards and personal data protection principles. * Manage the supervisor’s schedule: meetings, appointments, visits, and travel. * Coordinate and prepare meeting rooms, materials, and refreshments as required. * Prepare meeting minutes and follow up on agreed actions and assigned pending items. * Prepare reports, tables, and simple presentations upon request from management. * Answer the main telephone line, institutional email, and visitors—routing inquiries to the appropriate department. * Serve as the administrative liaison between internal departments, clients, and suppliers. * Monitor and manage office supplies and common-use materials inventory; generate replenishment requests. * Manage minor purchases: request quotations, compare suppliers, and process purchase orders through the responsible department. * Receive and verify invoices, delivery notes, and supporting documents; forward them to Accounting within established deadlines. * Support coordination of general services: cleaning, maintenance, transportation, and basic utilities. * Assist with external administrative procedures when assigned. Application Question(s): * Indicate your district of residence * Indicate your age * Indicate your availability * State your salary expectation Work Location: On-site employment