Project Administrative Assistant

Description

Position Summary: ConeTec is seeking a Project Administrative Assistant to provide administrative and operational support for geotechnical exploration projects, ensuring document control and coordination. Key Highlights: 1. Administrative and operational support for geotechnical exploration projects 2. Document control, logistics coordination, and resource tracking 3. Coordination with operations, maintenance, logistics, and HSE departments At ConeTec, we address geotechnical investigation challenges by collecting, analyzing, and delivering high-quality technical information. We are seeking a Project Administrative Assistant responsible for providing administrative and operational support to geotechnical exploration projects, ensuring proper document control, logistics coordination, resource tracking, and administrative management support among field, office, and client. **RESPONSIBILITIES:** • Control and organization of project documentation (reports, permits, accreditation forms, HSE forms, etc.). • Support in scheduling and tracking field activities. • Logistics coordination for personnel, equipment, mobilizations, accommodation, and supplies. • Tracking of procurement and service requirements. • Attendance, timesheet, travel allowance, and personnel documentation control. • Preparation and updating of project progress reports. • Management and archiving of contractual and administrative documentation. • Coordination with operations, maintenance, logistics, HSE, and administration departments. • Monitoring compliance with documentation delivery requirements requested by clients and audits. **REQUIREMENTS:** **Educational Requirements:** • Technical or university degree in Industrial Engineering, Administration, or related fields. **Experience Requirements:** • Minimum 1–2 years of experience in project administrative roles, preferably in mining, drilling, geotechnics, construction, or industrial services. • Experience in document control and logistics. • Experience with safety processes and field documentation. • Mining accreditation process experience is desirable. • Willingness to travel very occasionally. **Technical Requirements:** • Proficiency in Microsoft Office, especially Excel at intermediate or advanced level. • Knowledge of project document control. • Familiarity with HSE documentation management and client requirements. • Ability to coordinate with field personnel and operational departments. **Competencies** • Organization and planning. • Effective communication. • Monitoring and control capability. • Proactivity and problem-solving skills. • Attention to detail. • Teamwork and multidisciplinary coordination. ConeTec is an equal opportunity employer. All candidates will be considered without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other status protected by applicable law.