Documentary Administrative Assistant

Description

Job Summary: We are seeking a professional responsible for controlling and archiving documents, accounting organization, and file preparation, with attention to detail and the ability to work under tight schedules. Key Highlights: 1. Accounting document control and archiving 2. Preparation of files for various institutions 3. Opportunity to learn and gain experience Requirements: -Minimum education: University or Technical degree in Administration, Accounting, or related fields -Work experience: At least 1 year in similar positions, preferably involving document preparation or related functions. -Accounting knowledge -Strong willingness to learn and gain experience. -Intermediate proficiency in Microsoft Office and computer skills. Intermediate Excel (a test will be administered). -Basic knowledge of documentary processes in the public sector and proficient use of office tools such as Excel, Word, and document management systems. -Document management, database handling, and document control systems -Organizational skills, attention to detail, and ability to work under tight schedules Responsibilities: - Responsible for document control and archiving. - Organize (classify and sort) accounting documents (PLAME reports, payroll slips, transfers, AFP, SCTR, etc.). - Receive payroll slips duly signed, verify their content, and prepare them for organization. - Prepare files according to the structural requirements of various institutions (clients), ensuring compliance with contractual conditions and parameters to avoid subsequent client observations. - Update collected information daily and enter it into the control archive. - Respond to inquiries within their scope to ensure better management and archiving of departmental documents. - Sort archives and cover filing cabinets. - Maintain order and archiving of physical and digital documentation in accordance with the institution's internal procedures. - Support other tasks assigned by their immediate supervisor.-Requirements- Minimum education: Technical Years of experience Keywords: helper, assistant, auxiliary, aux, administrative assistant, aide, administrative