**Executive \& Administrative Assistant (Part\-Time, Remote)** **About the Role**We’re looking for a **proactive, detail\-oriented Executive \& Administrative Assistant** to support a multidisciplinary **artist and creative entrepreneur** across her personal brand, projects, and business operations. You’ll be her **right hand** — helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly. This is a role for someone who **thrives on organization, consistency, and accountability** , not someone who needs to be micromanaged. You’ll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work. ### **Key Responsibilities** * **Executive \& admin support:** Manage calendars, schedule meetings, confirm details, and ensure everything runs on time. * **Inbox management:** Organize, filter, and draft responses; make sure every message is tracked and followed up. * **Task tracking \& project management:** Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates. * **Meeting preparation:** Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items. * **Status updates:** Send concise weekly reports summarizing progress, blockers, and next steps. * **Documentation \& process organization:** Keep SOPs and notes structured for easy reference. * **Vendor \& collaborator coordination:** Communicate with partners, students, clients, or production contacts as needed. * **(Nice to have)** Assist with light marketing tasks such as uploading content, managing email lists, or coordinating small campaigns. ### **What We’re Looking For** * Someone **autonomous, dependable, and proactive** — who doesn’t wait to be told what to do. * **Extremely organized** , detail\-oriented, and consistent in follow\-up. * Comfortable working with a **creative personality** — balancing flexibility with structure. * Excellent written and verbal communication in English. * **Punctual and professional** : always on time to meetings and responsive during working hours. * Familiar with tools like **Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify** (nice to have). * **Type A personality** — enjoys structure, order, and clear documentation. ### **Work Style \& Availability** * **Part\-time position** , starting around 15–25 hours per week (to be defined). * Flexible schedule, but must be available for **morning meetings (PST time)** and responsive during work hours. * Remote from anywhere in the Americas time zones. * Limited check\-ins (1–2 per week), so **self\-management is essential** . * Paid **2\-week trial period** before official onboarding. ### **What You’ll Love About This Role** * Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently. * Variety of tasks — from operational coordination to light creative support. * Freedom to organize your own work, propose systems, and create structure. * A flexible part\-time schedule with potential to grow.