Hevvy/Toyo Pumps is not your average pump company. As the last independent slurry pump manufacturer capable of offering truly custom\-engineered solids handling solutions, we stand apart in a sea of conglomerates. Our equipment is trusted around the world for its unmatched quality, reliability, and cutting\-edge design — built to endure and outperform. We don’t thrive off spare parts; we thrive on smart design, long\-term value, and partnering directly with our customers as an extension of their operation. As our operations grow in Latin America, we’re looking for an Administrative Assistant in Arequipa, Peru to support the day\-to\-day logistics, order tracking, and administrative processes for the region. Reporting directly to the Systems Administrator Manager based in Chile, you will play a key role in ensuring our orders, inventory, and documentation are organized, accurate, and moving forward. If you have a sharp eye for detail, a proactive mindset, and experience working in logistics, inventory, or order processing — we want to meet you. Order \& Inventory Support * Register and update customer orders within internal systems and Excel logs. * Validate serial numbers, confirm product receipt, and communicate delivery timelines. * Track physical inventory levels and assist in maintaining warehouse organization and documentation. * Prepare and execute dispatches of pumps, spare parts, and service items. Repairs, Rentals \& Documentation * Create purchase orders for rentals and repairs and maintain supporting documentation. * Help manage the rental fleet by monitoring availability, coordinating parts, and supporting billing activities. * Support the preparation and submission of shipping and customs documentation. Logistics \& Imports * Collaborate with logistics partners on the movement of equipment and parts across Peru. * Participate in transportation planning, import tracking, and customs clearance processes. * Monitor shipment timelines and maintain updated logistics records. Administrative \& Finance Support * Provide day\-to\-day administrative assistance including filing, reporting, and internal process tracking. * Work closely with accounting to support reconciliations, invoice reviews, and payment tracking. * Support the generation of operational reports and regional documentation requests. \* Technical Requirements: * Technical degree or university education in Administration, Logistics, International Trade, Engineering, or a related field. * Previous experience in similar roles managing purchase orders and logistics documentation (ideally in industrial, machinery, or manufacturing sectors). * Proficiency in Excel (pivot tables, formulas, and data analysis). * Experience with ERP and/or CRM systems (preferred). * Intermediate English (preferred, for understanding documents and communicating with international technical support). Key Soft Skills: * Effective communication * Organization, quality, and attention to detail * Planning and time management * Coordination and teamwork * Analytical thinking Job Type: Full\-time Work Location: In person