Administrative Assistant

Description

Job Summary: Provide comprehensive administrative and secretarial support to management and departments, ensuring efficient document and operational management for smooth daily activities. Key Highlights: 1. Comprehensive administrative and secretarial support. 2. Document and calendar management. 3. Operational coordination and support. **Purpose of the Position:** Provide administrative and secretarial support to management and company departments, ensuring orderly document management, visitor and call handling, calendar coordination, and assistance with minor procedures and purchases—enabling daily operations to proceed without interruption. **Requirements:** * Technical graduate or university bachelor’s degree in Administration, Executive Secretariat, Accounting, Business Management, or related fields * Minimum 1 year of experience in administrative, secretarial, or office support roles * Intermediate-level Excel proficiency **Responsibilities:** * Receive, register, route, and archive physical and digital documents (letters, memoranda, orders, contracts), maintaining an updated and traceable filing system. * Draft and issue administrative documents: letters, memoranda, meeting minutes, certificates, and internal communications. * Track outgoing and incoming correspondence, including messenger and courier services. * Safeguard confidential documentation in accordance with confidentiality and personal data protection standards. * Manage the supervisor’s calendar: meetings, appointments, visits, and travel. * Coordinate and prepare meeting rooms, materials, and refreshments as required. * Prepare meeting minutes and follow up on assigned agreements and pending items. * Prepare reports, charts, and simple presentations upon request from management. * Answer the main telephone line, institutional email, and visitors, routing inquiries to the appropriate department. * Serve as the administrative liaison between internal departments, clients, and suppliers. * Monitor and distribute office supplies and common-use materials; generate replenishment requests. * Manage minor purchases: request quotations, compare suppliers, and process purchase orders through the responsible department. * Receive and verify invoices, delivery notes, and supporting documents; forward them to accounting within established deadlines. * Assist in coordinating general services: cleaning, maintenance, transportation, and basic utilities. * Assist with administrative procedures before external entities when assigned. Application Question(s): * Indicate your district of residence * Indicate your age * Indicate your availability * State your salary expectation Work Location: On-site employment