Administrative Assistant – Marcona Branch

Description

Position Summary: Administrative Assistant to support revenue and contracting management, personnel control, government entity procedures, and coordination with the headquarters. Key Highlights: 1. Comprehensive personnel and administrative procedures management. 2. Coordination of labor, administrative, and accounting matters. 3. Analysis and interpretation of construction contracts. MEGAPACK TRADING SAC **– is seeking qualified candidates to fill the position of:** **Administrative Assistant – Marcona Branch \- (Hybrid, Full-Time)** **Residence Requirement \- Marcona (Mandatory)** **Immediate Availability Required** **Submit Documented CV** **Responsibilities** * Receives, reviews, and schedules activities to resolve cases related to personnel revenue and contracting procedures. * Distributes payroll slips; manages attendance records, renewals and terminations of personnel; conducts labor inspections; handles labor claims and conciliations; processes and reports fund remittances; coordinates with food concessionaires, accommodation, and camp providers in the projects/areas where involved. * Reviews the complete and permanent personnel file registry. * Coordinates with Human Resources on worker and staff employment contracts. * Controls personnel requisitions for the project. * Controls petty cash fund remittance requests. * Prepares and submits properly substantiated fund remittance settlements via the SIDIGE system. * Conducts required project-related procedures before the Ministry of Labor and other government agencies. * Analyzes and interprets the construction contract regarding legal aspects, timelines, insurance, finance, etc. * Coordinates labor, administrative, and accounting matters with headquarters. * Manages construction subcontracts and supplier advance payments. * Tracks submitted valuations; supervises and monitors customer collections; prepares related reports. * Generates renewals of SCTR and Life Insurance Law coverage for workers and staff, for subsequent income processing. * Ensures timely submission of personnel work logs (attendance, leaves, absences, permits, etc.) for both workers and staff. * Complies with internal company policies specified in the Internal Work Regulations. * Complies with Megapack Trading’s SSMA standards. * Uses basic safety equipment and any additional equipment required according to job type. * Ensures personal integrity, that of third parties, and of work tools, reporting risk situations immediately to the direct supervisor. * Maintains confidentiality of all information handled within the department. * Performs other duties inherent to the position or assigned by the direct supervisor. * In the absence of the direct supervisor, reports to their superior, and subsequently upward as needed. **Requirements** University graduate / Technical degree (Field: Administration, Accounting, Finance, or related). Minimum experience: 2 years in waste management and maintenance within Mining/Gas/Petroleum/Services sectors, and similar positions: Administrative Assistant, Accounting Assistant, Branch Administrator. Knowledge of ERP systems, ISO 9001, 14001, 45001 standards, and safety and environmental regulations. Training in invoicing and service order registration. Submit documented CV. **Skills** Integrity, adaptability, initiative, teamwork, continuous learning, self-control, organization, communication, analytical ability, results orientation, stress tolerance, discretion, active listening, decision-making, responsibility, customer service. Employment Type: Full-time Salary: Up to S/.2,000\.00 per month Application Question(s): * Do you have knowledge of invoicing and service order registration? * What is your availability? * Are you agreeable to the offered salary? * Do you have experience in the mining / gas / petroleum / construction sector? * Do you reside in Marcona? Work Location: Hybrid in Marcona, Ica