ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking an Administrative Assistant for the Centro Trama Association, who will provide administrative support to programs, projects, and subsidized training management. Key Highlights: 1. Administrative support for human rights programs and projects 2. Administrative management of subsidized training (FUNDAE) 3. Collaboration in organizational tasks and document management **LOCATION** TRAMA HEADQUARTERS **JOB DESCRIPTION** Centro Trama Association is a Non-Governmental Organization whose primary objective is the defense of human rights and the improvement of quality of life for socially disadvantaged groups. At Centro Trama Association, in managing its Human Resources, we seek the right person regardless of their origin, gender, religion, or sexual orientation for each position. We integrate equal treatment and opportunities between women and men as a principle across all Human Resources processes within the organization. We are currently seeking an Administrative Assistant to provide support at our Central Headquarters. Objectives: Administrative support to the Technical Coordination Department for Programs: - Perform administrative support activities for programs and projects linked to the Department. - Collect and organize technical and administrative information for program formulation, monitoring, and evaluation. - Maintain up-to-date files for each project, ensuring proper classification and preservation of documents. - Monitor deadlines, deliveries, and due dates, issuing timely alerts regarding critical dates or requirements. - Collaborate in general tasks related to the Department’s organizational functioning. - Manage and archive schedules, justification documents, vacations, and leave requests, coordinating directly with the Labor Department to ensure efficient communication. Administrative management of subsidized training (FUNDAE): - Support the documentary and administrative management of subsidized training actions: registration, monitoring, and closure on the FUNDAE platform. - Coordinate registrations and manage participant lists, ensuring compliance with established requirements. - Collect, digitize, and systematically archive all documentation justifying training actions. - Collaborate with other internal departments to guarantee correct implementation and subsidization of trainings. Offered: - Temporary contract: Interim position - Full-time schedule: 38.5 hours per week - Working hours: Monday to Thursday, 08:00–16:00; Friday, 08:00–15:00 - Salary: According to salary scales for Category 2 under the Centro Trama Association Collective Agreement. \- Workplace: Trama Central Headquarters (C/ Puerto de Pozazal Nº 4, Madrid \-28031\) **REQUIREMENTS** WHAT ARE WE LOOKING FOR? - Advanced knowledge of general-purpose software or applications, office suites, databases, and file management. - Canva or other basic graphic design tools for creating internal and external communication materials (presentations, posters, visual reports, etc.). - Prior experience and/or knowledge related to subsidized training management is desirable. EDUCATION: - High school diploma or higher vocational training qualification - Administrative Management Technician (Higher or Intermediate Vocational Training, or official SEPE Professional Certification) or equivalent. **COMPETENCIES** Commitment Flexibility Teamwork Planning and organization Ability to work autonomously Interpersonal and communication skills Proactivity and initiative Time management **CLOSING DATE** December 31, 2025