* **Main Responsibilities:** * Manage, organize, and update internal documentation (reports, purchase orders, guidelines, contracts, physical and digital files). * Record information in internal systems, databases, and spreadsheets, ensuring accuracy and order. * Support the preparation of administrative reports, meeting minutes, schedules, follow-ups, and pending tasks within the department. * Coordinate with other departments (warehouse, sales, design, accounting, etc.) to gather information and ensure smooth process flow. * Track administrative procedures: orders, deliveries, invoicing, quotations, or required documents. * Manage emails, internal communications, calendars, meeting scheduling, and reminders. * Assist in managing minor inventories, office supplies, and procurement requests. * Support operational activities within the department, ensuring compliance with procedures and delivery timelines. * Maintain proper filing, classification, and safeguarding of administrative documentation. * Other duties assigned by the immediate supervisor. * **Requirements:** * Student or graduate in Administration, Management, Business, or related fields. * Minimum of **1 year** of experience in administrative or operational support roles. * Intermediate-level proficiency in Microsoft Office (Excel, Word, PowerPoint). * Knowledge of preparing and drafting formal documents. * Preferred: Experience in commercial enterprises, import-related businesses, or administrative support areas. * Ability to handle multiple priorities and work according to schedules. * **Required Competencies:** * **Organization and Orderliness:** Efficient handling of documents, files, time, and priorities. * **Attention to Detail:** Accuracy in recordkeeping, filing, reporting, and requests. * **Effective Communication:** Clear writing and professional interaction with various departments. * **Proactivity:** Anticipates needs, follows up, and resolves issues promptly. * **Teamwork:** Smooth coordination across different departments. * **Time Management:** Ability to handle multiple tasks simultaneously. * **Adaptability:** Responds well to changes, urgent situations, and unforeseen requirements. * **Confidentiality and Responsibility:** Appropriate handling of internal information. * **WORK SCHEDULE:** * Monday–Friday: 8:30 AM–6:30 PM * Saturday: 8:30 AM–1:30 PM Employment Type: Full-time Salary: PEN 1,600.00–PEN 1,700.00 per month Work Location: On-site