Administrative Assistant

Description

Position Summary: Provide operational, documentary, and administrative support to the operations and accounting departments, ensuring smooth information flow and accuracy in processes. Key Highlights: 1. Key support in operations and accounting 2. Data and fleet management 3. Essential support in billing Job Description: **Administrative Assistant** **Position Objective:** Provide operational, documentary, and administrative support to the operations and accounting departments, ensuring accurate information flow, efficient unit control, and precision in closing and billing processes. Main Responsibilities * **Database Updates:** Maintain up-to-date databases, records, and management reports for the department. Enter information promptly to ensure indicators and metrics reflect actual operational conditions. * **Review of Settlements:** Verify, analyze, and reconcile expense, travel, or service settlements. Ensure amounts match physical and electronic supporting documents, identifying and reporting any inconsistencies. * **Fleet Scheduling Updates:** Coordinate and record daily vehicle availability, allocation, and routes. Maintain constant communication with the operations team to reflect any last-minute changes in the system. * **Billing Department Support:** Assist in issuing, reviewing, and archiving payment documents (invoices, receipts, delivery guides). Support the collection of required documentation so the accounting department can bill services on time. Requirements and Candidate Profile * **Academic Qualification:** Technical or university graduate in Administration, Accounting, Industrial Engineering, Logistics, or related fields. * **Experience:** Minimum of 6 months. * **Technical Knowledge: \- Intermediate-level proficiency in **Microsoft Excel** (pivot tables, lookup formulas, advanced filters) for proper database management. Key Competencies * **Attention to Detail:** Ability to identify numerical or documentary errors during settlement and invoice reviews. * **Organization and Planning:** Ability to prioritize tasks and manage multiple databases and schedules simultaneously. * **Problem Solving:** Proactive attitude to resolve discrepancies in settlements or adjust fleet assignments in response to unforeseen events. * **Teamwork:** Strong willingness to collaborate cross-functionally with operations, drivers, and accounting teams. Location: Av. Nestor Gambetta 5502, Callao 07031 Salary: S/.1,300\.00 \- S/.1,600\.00 per month Workplace: On-site employment