Administrative Assistant

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to ensure smooth administrative operations, with a focus on payment scheduling, supplier communication, and maintaining accurate records in the ERP system. Key Highlights: 1. Manages administrative and operational payments, coordinating with banks and management. 2. Controls and records documents such as invoices in the ERP system. 3. Supports administrative procedures and office supply management. **Salary:** S/1,500\.00 \- S/2,000\.00 per month Job Description: Job Posting: Administrative Assistant **Job Description** We are looking for a proactive and organized Administrative Assistant to join our administration team. In this role, you will be responsible for ensuring the smooth flow of administrative operations, with emphasis on payment scheduling, supplier communication, and maintaining accurate records in the ERP system. **Key Responsibilities** * **Payment Management:** * Schedule and process administrative and operational payments. * Upload payment requests to bank web portals and coordinate management approval. * Issue checks and perform bank transfers. * Maintain consistent communication with suppliers to manage invoice and other document payments. * Send payment confirmations to suppliers. * Receive and coordinate supplier promissory note signatures. * Submit monthly reports on bank debts and outstanding promissory notes. * **Document Control:** * Register and maintain up-to-date payment vouchers (invoices, professional fee receipts, etc.) in the ERP system. * Ensure every received promissory note is linked to one or more invoices from the same supplier, with amounts and due dates approved by Finance. * Verify that all material invoices are accompanied by a purchase order generated by the Logistics department. * Ensure all company account disbursements have appropriate accounting support; otherwise, notify Finance and Management. * **Administrative Support:** * Answer calls and handle supplier inquiries. * Receive office supply and cleaning material requests, verifying stock levels or requesting Finance approval for purchases. * Assist with off-site administrative procedures upon request from Finance or Management. **Candidate Requirements** * Prior experience in administrative assistant roles, with strong emphasis on payment management. * Completed studies in Administration and/or Accounting. * Proficiency in ERP systems for recording purchases and payment vouchers. * Ability to work independently and collaboratively. * Excellent communication and organizational skills. * Attention to detail and accuracy in handling documents and data. Salary: S/.1,500\.00 \- S/.2,000\.00 per month Work Location: On-site employment