Job Opening: Invoicing and Collections Officer

Description

Job Summary: We are seeking an administrative assistant to manage the issuance, control, and filing of documents; track collections; and support the accounting and finance departments. Key Responsibilities: 1. Manages financial and administrative documentation 2. Tracks collections and invoicing 3. Provides key administrative support to accounting and finance · Issues, controls, and files letters, shipping guides, invoices, credit notes, debit notes, and promissory notes. · Manages and organizes physical billing files and other related documents. · Verifies incoming purchase orders to ensure consistency of information and quoted prices, then files them after processing. · Tracks shipments pending invoicing: sends quotations when applicable and coordinates with the responsible person to issue the corresponding purchase order so that our invoice can be submitted. · Collections: Follows up (via phone or email) on outstanding invoices, promissory notes in portfolio, or promissory notes deposited at the bank until full payment is received. · Maintains control and physically delivers issued invoices to the accounting department at the end of each month. · For delinquent customers, additionally sends collection emails or letters and follows up until payment is received. · Maintains an updated monthly record of issued invoices, issued shipping guides, daily outstanding invoices, and outstanding promissory notes. · Administrative support: sends quotations, issues production orders; coordinates with warehouse staff regarding product details for outgoing shipments. · Reconciles invoices and supports collection control. · Records and tracks basic accounting information. · Provides administrative support to the accounting and finance departments. Employment Type: Full-time Salary: S/.1,400.00 - S/.1,500.00 per month Application Question(s): * • Basic knowledge of accounting. * Basic/intermediate Excel proficiency. * Familiarity with office tools (Word, email, etc.). * Organization, responsibility, and attention to detail. * Ability to work with both physical and digital documentation. Experience: * two: 1 year (Mandatory) Work Location: On-site employment