Administrator | Huaraz

Description

Job Summary: We are seeking a professional to provide comprehensive administrative support to the office team and project teams, including reception management, mail distribution, and meeting organization. Key Highlights: 1. Key administrative support for office and project teams. 2. Varied responsibilities ranging from reception to documentation management. 3. Collaboration on sustainability and net-zero emissions goals. At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating responsible places, generating transformative impact for our people, communities, and societies worldwide. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consulting business, we leverage our unique combination of cutting-edge practical experience and project management consulting to unlock potential in every project. Our values shape how we consult and define the people we want to join our journey. These are:* Safety First + Go home safe and well * Client Focus \- Deliver on our promise * Integrity \- Always do the right thing * Create Opportunity \- So our people can excel Work with the senior administrator, office director, and personal assistants to provide administrative support to the office team and project teams. You will be responsible for:* Provide reception support, answering the phone and taking messages as needed, ensuring they are immediately relayed to the appropriate person. * Distribute internal and external mail. * Order office refreshments and meeting lunches. * Assist in typing minutes, agendas, and notices. * Create posters and documents as required. * Maintain filing systems. * Report any site-related IT issues to the technical support service. * Receive and welcome guests as a representative of the organization. * Ensure visitors or guests register upon arrival. * Organize refreshments for meetings and visitors. * Support office calendar management, e.g., booking meeting rooms. * Receive shipments and manage incoming and outgoing mail. * Collaborate to achieve the shared goal of transitioning to net-zero carbon emissions, sharing responsibility for proactively identifying and managing associated carbon emissions and reductions during work execution. You will need:* A professional with at least 5 years of experience. * A degree in Administration, Industrial Engineering, or related fields. * Experience in administrative support for projects and technical documentation handling. * Knowledge of procurement, contracting, and document control. * Civil construction working regime, Monday to Saturday. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not meet all the criteria, please apply, as you may still be the best candidate for this role or another within our organization. We are also open to discussing part-time, flexible, and hybrid working options, if suitable for the role. \#LI\-On\-site