Administrative Coordinator – Billing and Collections

Description

Job Summary: We are seeking an Administrative Coordinator to manage billing, collections, and document administration, ensuring smooth information flow and compliance with internal processes. Key Responsibilities: 1. Manage monthly billing and collections control. 2. Administer and update document control. 3. Coordinate with departments to ensure information flow and payments. A Peruvian company providing swimming pool cleaning services is looking for an **Administrative Coordinator – Billing and Collections**, meeting the following profile: **Requirements:** * Technical or university studies in Administration, Accounting, Finance, or related fields. * Minimum 3 years of experience in administrative, billing, and collections functions. * Experience in collections, billing, payment follow-up, and customer portal management. * Proficiency in office tools (Microsoft Office, OneDrive, corporate email). * Intermediate English proficiency. * Intermediate Excel skills. * Must reside in areas near Santa Anita. **Working Conditions:** * Market-competitive salary. * Payroll under the Remype regime (15 days of vacation, family allowance, and health insurance). * Availability to work in the district of Santa Anita from Monday to Friday, 8:30 a.m. to 6:00 p.m., and Saturdays from 8:30 a.m. to 1:00 p.m. **Responsibilities:** * Manage monthly billing by issuing receipts, invoices, debit notes, and credit notes, ensuring accurate information validation and compliance with administrative processes. * Execute collections control and follow-up, contacting clients to recover overdue payments, negotiate payment dates, and reduce delinquency. * Administer and maintain up-to-date document control of supporting documents, bank deposits, sales reports, collections reports, and administrative records in Excel and OneDrive. * Constantly coordinate with Operations, Logistics, Accounting, and Administration departments to ensure proper information flow, payment validation, and compliance with internal processes. * Monitor document organization, upload invoices to customer portals, manage tax withholdings, and promptly report incidents related to overdue payments and collections. Employment Type: Full-time Salary: S/.3,000.00 – S/.3,500.00 per month Application Questions: * Which district do you live in? * How many years of experience do you have in administrative, billing, and collections functions? * Do you have experience in collections, billing, payment follow-up, and customer portal management? * Do you have intermediate English proficiency? * Are you agreeable to the stated working hours and payroll regime? * What are your salary expectations? Work Location: On-site employment