Job Summary: We are seeking a Document Control Assistant with experience in document management to maintain a robust system, manage project documentation, and ensure compliance with standards. Key Responsibilities: 1. Manage and maintain the project document control system. 2. Coordinate documentation with engineering and supervision teams. 3. Participate in audits and continuously improve document management. Servicios Generales Armane EIRL, a leading company in the metal-mechanical sector, is looking for a Document Control Assistant. Requirements Technical diploma, bachelor's degree, or student in Industrial Engineering, Systems Engineering, Administration, Industrial Administrative Technician, or related fields. Knowledge of document control processes and practices in engineering and construction environments. Familiarity with other document management software (e.g., SharePoint, Documentum, OpenText). Intermediate proficiency in office software (Microsoft Office: Excel, Word, PowerPoint, Outlook). Excellent organizational skills, attention to detail, and accuracy. Ability to manage multiple tasks and priorities in a dynamic environment. Strong verbal and written communication skills. Ability to work independently and collaboratively, with a proactive and problem-solving attitude. Immediate availability. Responsibilities: 1. Establish and maintain a document control system aligned with internal procedures and client requirements. 2. Manage the receipt, registration, distribution, and archiving of all project documentation (drawings, specifications, reports, correspondence, etc.). 3. Ensure documents are properly coded, versioned, and updated, maintaining strict version control. 4. Coordinate with project teams (engineers, supervisors, contractors) to guarantee timeliness and accuracy in document delivery and receipt. 5. Maintain an up-to-date Master Document Register for document tracking and control. 6. Conduct periodic document reviews to verify compliance and completeness against standards and regulations. 7. Prepare periodic reports on document progress, pending items, and deadlines for project management. 8. Upload, organize, and administer documents in Aconex and other document management platforms. 9. Digitize documents and ensure periodic backups on authorized servers or cloud storage, guaranteeing information preservation. 10. Monitor deadlines for delivery or review of key documents, ensuring timely compliance. 11. Participate in internal and external audits, providing required documentation and ensuring conformity. 12. Maintain physical archives in order, classified, and secure, supporting document preservation. 13. Collaborate in the continuous improvement of document management processes, optimizing procedures for greater efficiency. Employment Type: Full-time Work Location: On-site employment
María García
Indeed · HR
María García
Indeed · HR
