Administrative Supervisor

Description

Job Summary: Administrative Supervisor responsible for supervising and controlling administrative processes, ensuring document order and interdepartmental coordination. Key Responsibilities: 1. Supervise administrative processes and ensure document order. 2. Implement controls and coordinate with various operational departments. 3. Prepare management reports and performance indicators for the Management. A Transportation and Logistics company is seeking an **Administrative Supervisor**, responsible for supervising and controlling the company's administrative processes, ensuring document order, compliance with internal procedures, and proper coordination among various operational and administrative departments. Requirements * Bachelor's degree or higher in Business Administration, Industrial Engineering, Business Engineering, Accounting, or related fields. * Minimum 3 years of experience in administrative supervision, management control, or administrative coordination roles. * Experience in developing and improving internal procedures. * Knowledge of document management and administrative control. * Intermediate to advanced proficiency in Microsoft Excel. * Ability to prepare management reports and performance indicators. * Prior experience in transportation, logistics, or service companies is desirable. Responsibilities * Supervise compliance with the company's established administrative procedures. * Implement controls to maintain document and operational order across departments. * Monitor procurement, billing, collections, cash handling, expense reporting, and document archiving processes. * Supervise proper management of contracts, service orders, and customer and supplier documentation. * Coordinate with Operations, Logistics, Warehouse, Procurement, Billing, and Human Resources departments to ensure compliance with internal processes. * Develop and maintain up-to-date manuals, procedures, and work templates. * Conduct internal control audits and identify improvement opportunities. * Supervise physical and digital document control and archiving. * Prepare management performance indicators and reports. * Track observations, incidents, and pending tasks from various departments. * Propose improvements aimed at increasing administrative and operational efficiency. * Verify compliance with internal policies and company-established regulations. Competencies * High level of organization. * Leadership and coordination ability. * Planning and control skills. * Attention to detail. * Analytical ability. * Problem-solving skills. * Effective communication. * Results orientation. Job Objectives * Maintain the company's administrative and document order. * Standardize internal procedures and controls. * Improve communication and coordination among departments. * Reduce operational and administrative errors. * Ensure traceability of documentation and processes. * Provide reliable and timely information for decision-making. Application Question(s): * Where do you reside? * Do you have experience in cargo transportation? * Are you available to work Monday through Saturday in La Victoria? * Expected salary Work Location: On-site employment