Position Summary: A comprehensive professional responsible for administrative, accounting, financial, and human resources management, as well as structuring and optimizing technical services for two companies. Key Highlights: 1. End-to-end management of logistics, accounting, finance, and HR for two companies. 2. Structuring and standardization of technical service departments. 3. Operational optimization and advanced digital document management. FUNCTIONS **1\. Waybill Management (LOGISTICS)** * Issuance and cancellation of waybills, according to requirements from the Production and Warehouse departments. * Daily registration and updating of the digital "Electronic Waybills" file in the company's **corporate Drive**, ensuring traceability. * Updating the physical register with received waybills, and maintaining an organized physical archive. * Scanning and digital archiving of all received waybills. * Custody and physical archiving of original waybills in the corresponding physical register. **2\. Purchase Registration and Control (ACCOUNTING)** * Daily updating of the purchase register, based on data from the **SIRE** system. * Receipt, verification, and physical archiving of purchase vouchers. * Accounting support for each voucher with its respective documents: payment receipts, SUNAT validation, purchase orders (PO), service orders (SO), among others. * Scanning and digital archiving of vouchers in the **corporate Drive**. * **Management and payment of withholding taxes** to suppliers, including digital archiving in the Drive and continuous compliance monitoring. **3\. Sales Invoice Issuance and Control (ACCOUNTING)** * Issuance of invoices and credit notes, supported by waybills, purchase orders, service orders, or other supporting documents. * Daily updating of the sales register, based on data from the **SIRE** system. * Physical and digital archiving of all issued invoices. * Complete accounting support for each invoice (payment receipts, SUNAT validation, PO, SO, etc.). * **Digital delivery of invoices** to customers via email. * **Uploading and managing invoices on customer platforms**, where required. * Organized digital archiving of all invoices in the **Drive**. * Generation of NPD for withholding tax payments. **4\. Supplier Payment Management (FINANCE)** * Receipt of payment confirmation executed to suppliers. * Scanning and digital archiving in the Drive. * Immediate notification of payment to the supplier via email or WhatsApp. * Updating and controlling the **accounts payable register**, ensuring up-to-date financial visibility. * Payments via PAGALO platform (criminal background checks, police records, and NPD withholdings) **5\. Customer Payment Management and Collections (FINANCE)** * Receipt of payment confirmation from customers. * Scanning and digital archiving in the Drive. * Updating the **accounts receivable register**. * **Proactive customer collections management** via email, phone calls, or WhatsApp. * **Direct negotiation with customers** regarding payment fulfillment, including: * Payment rescheduling * Coordination with the finance department * **Factoring management**, where applicable. **6\. HUMAN RESOURCES** * **Monthly email coordination** with the relevant insurance provider to manage: * Enrollment of new employees * Renewal of **SCTR** (Complementary Occupational Risk Insurance) policies * Renewal of **Life Insurance Law** policies * Validation of active status for both coverages, to prevent labor contingencies and comply with legal requirements. * **Digital archiving in the corporate Drive**, with continuous monitoring of expiration dates and renewals. * **Control of fourth-category suspension**, including request, issuance, and archiving of fourth-category suspensions for staff. * **Job posting, INDEED Portal**, publishing job openings on the portal, conducting interviews, and managing onboarding (delivery of MOF and workflow). **7\. Dispatch Order Management (LOGISTICS)** * Generation of dispatch orders, aligned with approved quotations and purchase orders. * Delivery and coordination with Production and Warehouse departments. * Digital registration of each issued order, archived in the Drive. **8\. Conformity Management (COMMERCIAL)** * Registration and archiving of customer-issued conformities, linked to their respective invoices. * Continuous updating of the digital archive in the Drive. **9\. Digital Document Administration and Control (ADMINISTRATION)** * All administrative records (purchases, sales, payments, waybills, invoices, etc.) are **digitized, scanned, and organized in the corporate Drive**, ensuring immediate availability and continuous backup. * Daily maintenance of all digital files, guaranteeing order and constant updates. **10\. Concurrent Management of Two Companies (ADMINISTRATION)** * Comprehensive administration of **two companies in parallel**, performing all the aforementioned functions for both entities. * For one company (new), full initial control is implemented; for the other, full and complex operational execution is carried out for an ongoing business. **11\. Technical Service Department Structuring** * **Position structuring and standardization:** Design, organization, and implementation of positions including Technical Service Coordinator, Technical Service Assistant, and Operational Technicians, defining responsibilities, hierarchies, and workflows. * **Partial MOF implementation:** Development of the Organization and Functions Manual (MOF) for technical positions, aligning responsibilities and processes with internal guidelines. * **Definition of operational costs:** Establishment of position-specific responsibilities and personnel cost structures, coordinated directly with Management. **12\. Service Operations Management and Optimization** * **Recruitment process optimization:** Improved selection of technical personnel in collaboration with HR and enhanced corporate image on digital recruitment platforms. * **Macro Management Tool implementation:** Design of a Macro tool integrating Commercial, Technical Service, and Industrial Safety departments for service control and tracking. * **Service flowchart design:** Development of an end-to-end service flow, from customer request to service closure, including support departments. * **Standardization and traceability:** Coordination with Commercial and Logistics departments to define work parameters, standardize record formats, and improve customer service. **13\. Technical Leadership, Training, and Document Control** * **Staff supervision and training:** Leadership, advisory support, and oversight of personnel appointed to Technical Service Coordinator and Technical Service Assistant roles. * **Corporate Drive management:** Training technical staff on shared file handling, document control, and use of the company’s digital environment. * **Implementation of "PROYEC":** Development of a service scheduler to track deadlines and assigned responsible personnel. **Knowledge transfer:** Ensuring operational continuity through transfer of methodologies and tools to the Technical Service Coordinator. Submit economic proposal Employment type: Full-time Salary: S/.2,500.00 \- S/.3,000.00 per month Application question(s): * What is your salary expectation? Work location: On-site employment