Notarial Data Entry Clerk

Description

Job Summary: We are seeking a Notarial Data Entry Clerk to transcribe, prepare, register, and archive notarial documents, ensuring their integrity and organization. Key Highlights: 1. Essential role in managing and archiving notarial documents. 2. Requires precision, attention to detail, and strong organizational skills. 3. Prior experience in notaries or the legal sector is highly valued. We are **Notaria Sofia Ode Pereyra**, currently searching for top talent for the position of **Notarial Data Entry Clerk**, who will be responsible for the accurate transcription, preparation, registration, and archiving of notarial documents in both digital systems and physical files of the notary office, ensuring the integrity, confidentiality, and organization of information. **Responsibilities:** * Transcribe and prepare notarial documents (public deeds, minutes, powers of attorney, contracts, etc.) from drafts and rough notes, ensuring fidelity to the original text. * Enter client information, procedures, and registry entries into the notarial management software and internal databases. * Carefully review spelling, grammar, phrasing, and numerical data in generated documents, ensuring zero errors before signing or registration. * Verify consistency between digitally entered information and physical documents. * Classify, arrange, and archive notarial files, master deeds, and document folders chronologically and systematically. * Maintain an orderly and accessible physical archive (protocol), facilitating document search and retrieval when required. * Perform foliation (page numbering) and binding of public deed volumes in accordance with current notarial regulations. * Scan and digitize physical documents (deeds, annexes, identification documents) for digital backup. * Organize and keep the digital and physical file database up to date, ensuring traceability and custody. * Respond to internal and external requests (lawyers, authorized clients, public entities) for searching, consulting, and issuing certified copies or testimonies of archived documents. **What We Are Looking For:** * Experience in data entry or similar roles; prior experience in notaries or the legal sector is significantly preferred. * Proficiency in Microsoft Office (Word, Excel); typing speed and accuracy. * Soft Skills: Excellent spelling and writing, attention to detail, ability to work under pressure, proactivity, responsibility, and strong organizational skills. **Benefits:** * MYPE payroll with all statutory benefits. * Working hours: Monday to Friday, 8:50 AM to 7:00 PM; Saturday, 8:50 AM to 1:00 PM. Employment Type: Full-time Work Location: Regular travel required