Administrative Accounting Assistant

Description

Job Summary: Responsible for preparing quotations, managing payment vouchers, controlling disbursements, and tracking tax obligations such as deductions and withholdings. Key Highlights: 1. Comprehensive management of quotations and payment vouchers. 2. Control and tracking of disbursements and tax obligations. 3. Handling of deductions (SPOT) and withholdings. **FUNCTIONS** **1\) Quotation Preparation** * Prepare and issue quotations according to customer requirements. * Track issued quotations and coordinate updates as necessary. **2\) Issuance of Payment Vouchers** * Prepare invoices, receipts, and credit/debit notes. * Validate customer data (RUC, legal name, and address). * Verify purchase orders, contracts, and other supporting documents. * Check correct application of IGV, deductions, and withholdings, as applicable. * Ensure documentation complies with tax and commercial requirements prior to issuance. **3\) Disbursement Control** * Control, record, and track all company disbursements. * Verify timely fulfillment of tax obligations (IGV, deductions, and withholdings). * Maintain orderly filing and archiving of supporting documentation. * Coordinate with relevant departments to prevent payment delays and tax contingencies. **4\) Control of Purchases Subject to Deduction (SPOT)** * Identify purchases subject to the Tax Obligation Payment System (SPOT). * Calculate the deduction amount. * Verify that the deduction deposit is made within the established deadline. * Record and archive deposit certificates. * Issue alerts and reports on pending operations or non-compliance. **5\) Withholding Control** * Identify customers acting as withholding agents. * Verify that performed withholdings are correctly applied and paid. * Review whether withheld amounts match issued vouchers and received payments. * Request and track withholding certificates or confirmations as applicable. * Follow up on pending withholdings requiring regularization and promptly report any non-compliance to facilitate recovery. * Maintain an updated record of receivable withholdings and periodically reconcile these balances with accounting. Salary: S/.1,300\.00 \- S/.1,600\.00 per month Workplace: On-site employment