Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant for an events company, responsible for managing service orders, suppliers, document control, and administrative support. Key Responsibilities: 1. Manages service orders and coordinates with event suppliers. 2. Controls and processes payments to suppliers, and organizes project-related information. 3. Manages petty cash, travel allowances, and logistical procedures for events. An events production company is looking to incorporate an Administrative Assistant into its team. Responsibilities: · Service Order (SO) Management: Prepare, issue, register, and continuously track service orders corresponding to the requirements of each event. · Supplier Contact and Coordination: Maintain direct and smooth communication with suppliers, managing quotations, contracting confirmations, and alignment of service dates. · Supplier Control and Payment: Receive, review, and validate invoices and payment receipts against delivered services/outputs, coordinating timely disbursement flows. · Information Organization and Control: Classify, archive, and keep up-to-date the documentary file for each project (contracts, quotations, invoices, SOs, and administrative reports). · Administrative Management: Manage the department’s petty cash, process travel allowance reimbursements, handle minor purchases, and carry out necessary administrative/logistical procedures for event production. · Responsible for preparing and sending quotations (documentation). · Warehouse control and supervision (located in Miraflores). · Internal Support and Coordination: Maintain constant communication with the Project Director and coordinators to anticipate administrative needs and ensure operational continuity. Profile: · Bachelor’s degree in Business Administration, Industrial Engineering, or related fields. · 2–3 years of experience in administrative and/or support roles. Conditions: · MYPE payroll registration · Monday–Friday schedule, 100% virtual. Salary: S/.2,000.00 – S/.2,500.00 per month Workplace: Remote employment