Administrative Assistant

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to ensure the smooth flow of administrative operations, with a focus on payment scheduling and maintaining accurate records. Key Highlights: 1. Manages administrative and operational payments, including banking coordination. 2. Controls and records key documents, ensuring accounting support. 3. Supports administrative procedures and office supplies management. **Salary:** S/1,500\.00 \- S/2,000\.00 per month Job Description: Job Posting: Administrative Assistant **Job Description** We are looking for a proactive and organized Administrative Assistant to join our administration team. In this role, you will be responsible for ensuring the smooth flow of administrative operations, with a focus on payment scheduling, communication with suppliers, and maintaining accurate records in the ERP system. **Key Responsibilities** * **Payment Management:** * Schedule and process administrative and operational payments. * Upload payment requests to bank web portals and coordinate management approval. * Issue checks and perform bank transfers. * Maintain constant communication with suppliers to manage invoice and other document payments. * Send payment confirmations to suppliers. * Receive and coordinate supplier promissory note signatures. * Submit monthly reports on bank debts and promissory notes payable. * **Document Control:** * Register and keep payment vouchers (invoices, professional fee receipts, etc.) up to date in the ERP system. * Ensure all received promissory notes are linked to one or more invoices from the same supplier, with amounts and due dates approved by Finance. * Verify that all material invoices are accompanied by a purchase order generated by the Logistics department. * Ensure every company account disbursement has its corresponding accounting support; otherwise, report to Finance and Management. * **Administrative Support:** * Answer calls and handle supplier inquiries. * Receive office and cleaning supplies requests, verifying stock levels or requesting Finance approval for purchases. * Support off-site administrative procedures upon request from Finance or Management. **Candidate Requirements** * Prior experience in administrative assistance roles, with strong emphasis on payment management. * Completed studies in Administration and/or Accounting. * Proficiency in ERP systems for purchase and payment voucher registration. * Ability to work independently and collaboratively. * Excellent communication and organizational skills. * Attention to detail and accuracy in handling documents and data. Salary: S/.1,500\.00 \- S/.2,000\.00 per month Work Location: On-site employment