ACCOUNTING AND ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking a proactive and detail-oriented Accounting and Administrative Assistant to ensure smooth document flow, compliance with mining enabling requirements, and accounting-administrative support. Key Highlights: 1. Management of mining sector enabling procedures and unit monitoring. 2. Support in billing, service settlement, and operational expense control. 3. Opportunity for growth within a solid logistics-sector organization. We seek a proactive and detail-oriented professional to fill the position of **Accounting and Administrative Assistant**. The primary objective of this role is to ensure proper document flow, compliance with mining enabling requirements, and support in the company’s accounting and administrative management—guaranteeing that our units operate without delays and under the highest standards of control. 1\. Main Responsibilities * **Unit Enabling:** Manage, process, and maintain valid passes, technical files, and authorizations for units (tractors, platforms, dump trucks) and drivers entering **Minera Bateas** and other operations. * **Monitoring and Tracking:** Perform real-time tracking of units en route (via GPS and direct communication), reporting incidents, arrival times, and ensuring adherence to scheduled delivery time windows. * **MATPEL / SST Protocol Control:** Ensure that safety, occupational health, and hazardous materials handling (MATPEL) documentation for assigned units is up to date prior to each service. * **Cargo Documentation Control:** Receive, review, classify, and archive physically and digitally freight bills (shipper and carrier), delivery confirmations, fuel vouchers, and toll receipts. * **Billing and Service Settlement:** Support settlement of completed trips, ensuring timely collection of key charges such as *standby* days (stays) and other additional on-route costs. * **Accounting Recordkeeping:** Assist in recording purchases, sales, and operational expense control in the company’s accounting system. * **Travel Allowance and Petty Cash Control:** Validate and reconcile travel expenses, driver allowances, and office petty cash, verifying the tax validity of supporting documents (invoices, receipts). * **Tax Reconciliation and Filing Archive:** Assist in preparing information for monthly tax filings and in managing accounts receivable and payable. Candidate Profile (Requirements) * **Education:** Technical or Bachelor’s degree in Accounting, Business Administration, International Business Administration, or related fields. * **Experience:** Minimum 1 **year** of experience in similar roles within the heavy cargo transportation sector. * **Specific Experience:** Proven experience working with operational, safety, and homologation/enabling platform requirements for **Minera Bateas** (Highly desirable / Preferred). * **Technical Knowledge:** * Proficiency in GPS monitoring systems. * Knowledge of cargo transportation regulations and entry requirements for mining units. * Intermediate-level Excel (use of pivot tables and formulas for control reports). * Basic knowledge of tax legislation applicable to transportation (deductions, withholdings). Key Competencies * **Organization and Planning:** Ability to manage multiple enabling files and documents systematically and under time pressure. * **Effective Communication:** Fluency and clarity when coordinating with drivers en route, clients, and administrative staff of mining contractors. * **Attention to Detail:** Rigor in reviewing invoices, freight bills, and legal requirements to avoid fines or unit stoppages. * **Proactivity and Problem Solving:** Ability to anticipate document expirations and resolve administrative bottlenecks swiftly. * **Working Hours:** Monday to Friday, 8:00 am to 6:00 pm; Saturdays until noon. * **Work Location:** Uchumayo area. * **Growth Opportunity:** Career path within a solid logistics and transportation organization. Employment Type: Full-time Salary: S/.1\.00 \- S/.2\.00 per month Work Location: On-site employment