Position Summary: Provide administrative and operational support to the department, ensuring proper tracking of purchase orders, deliveries, invoicing, and coordination with internal and external stakeholders. Key Highlights: 1. Key administrative and operational support 2. Coordination with clients, suppliers, and internal departments 3. End-to-end process tracking Provide administrative and operational support to the department, ensuring accurate tracking of purchase orders, deliveries, documentation, invoicing, payments, and coordination with clients, suppliers, and internal departments during the maternity leave coverage period. **Coverage Considerations** The selected candidate must undergo prior onboarding covering processes, clients, suppliers, platforms, purchase orders, invoicing, accounts receivable, and pending tasks of the department, to ensure continuity of activities during the maternity leave period. During the coverage period, the candidate will be responsible for maintaining updated records, timely process tracking, and promptly reporting any incidents or outstanding items, ensuring appropriate continuity of departmental functions. **Main Responsibilities** * Receive and attend to clients, suppliers, and visitors arriving at the office. * Track garment samples sent to clients and coordinate their return. * Receive, register, and track purchase orders from assigned clients, coordinating their production and dispatch until delivery. * Manage documentation related to deliveries, including receipt, review, and registration of shipping guides and other documents required for invoicing. * Perform end-to-end invoice processing tracking, coordinating with the accounting department and reviewing client platforms to verify invoice registration, status, and scheduled payment dates. * Follow up on outstanding invoices and maintain updated accounts receivable information. * Monthly organize invoices corresponding to the two legal entities for submission to the accountant. * Maintain updated records of income, payments, and settlements. * Prepare and update weekly the pending payment schedule for the General Manager. * Monitor administrative pending items and promptly communicate any incident that may affect invoicing, collections, or order deliveries. **Requirements** * Technical studies in Secretarial Science, Administration, Accounting, or related fields. * Prior experience in administrative, billing, collections, or customer service roles. * Proficiency in Microsoft Office, especially Excel. * Familiarity with client platforms for purchase orders, receipt, invoicing, or payment tracking is desirable. * Ability to simultaneously track multiple documents and processes. * Organizational skills, responsibility, and coordination ability. **Competencies:** * Organization and planning. * Attention to detail. * Proactivity. * Effective communication. * Tracking ability. * Teamwork. * Adaptability. * Responsibility and commitment. * Ability to work under pressure. **Conditions:** * Salary: S/ 2,000 per month. * Working hours: Monday to Friday, 8:00 a.m. to 6:00 p.m. * Work location: Lince (a few blocks from Risso Shopping Center). * Employment modality: Temporary, for maternity leave coverage. **NOTE: Please send your CV to maria.cortez@foxperu.net or via WhatsApp at 964140592\.** Salary: S/.2,000\.00 per month Work location: On-site employment
María García
Indeed · HR
María García
Indeed · HR
