Administrative Assistant

Description

Position Summary: We are seeking a proactive and organized Administrative Assistant to ensure smooth administrative operations with a focus on payments and recordkeeping. Key Highlights: 1. Manage and process administrative and operational payments. 2. Control and maintain accurate records in the ERP system. 3. Support administrative procedures and address supplier inquiries. **Salary:** S/1,500\.00 \- S/2,000\.00 per month Job Description: Job Posting: Administrative Assistant **Position Description** We are looking for a proactive and organized Administrative Assistant to join our administration team. In this role, you will be responsible for ensuring the smooth execution of administrative operations, with emphasis on payment scheduling, communication with suppliers, and maintaining accurate records in the ERP system. **Key Responsibilities** * **Payment Management:** * Schedule and process administrative and operational payments. * Upload payment requests to bank web portals and coordinate management approval. * Issue checks and perform bank transfers. * Maintain consistent communication with suppliers to manage invoice and other document payments. * Send payment confirmations to suppliers. * Receive and coordinate the signing of supplier promissory notes. * Submit reports on bank debts and outstanding promissory notes within the month. * **Document Control:** * Register and keep payment vouchers (invoices, service receipts, etc.) up to date in the ERP system. * Ensure every received promissory note is linked to one or more invoices from the same supplier, with amounts and maturity dates approved by Finance. * Verify that every materials invoice is accompanied by a purchase order generated by the Logistics department. * Ensure all company account disbursements have proper accounting documentation; otherwise, notify Finance and Management. * **Administrative Support:** * Answer calls and respond to supplier inquiries. * Receive office and cleaning supply requests, checking stock levels or requesting Finance approval for purchases. * Support off-site administrative procedures upon request from Finance or Management. **Candidate Requirements** * Prior experience in administrative assistant roles with strong emphasis on payment management. * Completed studies in Administration and/or Accounting. * Proficiency in ERP systems for recording purchases and payment vouchers. * Ability to work independently and collaboratively. * Excellent communication and organizational skills. * Attention to detail and accuracy in handling documents and data. Salary: S/.1,500\.00 \- S/.2,000\.00 per month Work Location: On-site employment