General Management Assistant

Description

Position Summary: Provide administrative and logistical support to General Management, ensuring efficient organization, coordination, and handling of information and activities. Key Highlights: 1. Coordination and organization of General Management meetings and activities 2. Management of confidential files and preparation of official documents 3. Assistance to General Management with scheduling and presentations * **I. POSITION IDENTIFICATION** * **Position Title:** General Management Assistant **II. PURPOSE OF THE POSITION** Provide administrative and logistical support to General Management, ensuring efficient organization, coordination, and handling of information, documents, and management-related activities. **III. MAIN FUNCTIONS** * **Administrative Tasks:** * Coordinate, schedule, and organize General Management meetings and activities. * Manage physical and digital archives of confidential and administrative documents. * Prepare reports, memoranda, and official correspondence as required. * Receive, classify, and prioritize documents and correspondence addressed to General Management. * **Customer and Supplier Relations:** * Receive and attend to visitors, telephone calls, and requests directed to General Management. * Coordinate meetings with customers, suppliers, and other company departments. * **Support to General Management:** * Attend meetings to record agreements and follow up on their implementation. * Prepare materials and presentations required for internal and external meetings. * Manage the General Manager’s personal and professional schedule. * **Logistics and Coordination:** * Coordinate procurement of materials and services required by General Management. * Supervise proper functioning of equipment and workspaces used by General Management. * **Regulatory Compliance:** * Ensure confidentiality of information handled in this position. * Ensure compliance with internal policies and procedures established by the company. **IV. POSITION REQUIREMENTS** * **Academic Qualifications:** * Technical or university degree in Executive Secretarial Studies, Business Administration, or related fields. * **Work Experience:** * Minimum 2 years of experience as a Management Secretary or in similar positions. * **Technical Competencies:** * Proficiency in office software (Microsoft Office, Google Workspace). * Strong writing and spelling skills. * Basic knowledge of administrative management and filing systems. * **Soft Skills:** * High organizational capacity. * Proactivity and attention to detail. * Ability to handle confidential information. * Excellent oral and written communication skills. **V. RESPONSIBILITIES AND AUTHORITIES** * **Responsibilities:** * Perform assigned duties while ensuring quality and confidentiality. * Timely report situations that may impact General Management operations. * **Authorities:** * Propose improvements to General Management’s administrative processes. * Request support from other departments to fulfill job responsibilities. **VI. MANAGEMENT INDICATORS** * Level of organization and adherence to General Management’s schedule. * Response time for document preparation. * Degree of satisfaction expressed by General Management and other departments regarding received support. * **Working Hours:** Full-time. * **Work Location:** Main office of COTRANS E.I.R.L. Position Type: Full-time Salary: Starting from S/.1,500\.00 per month Experience: * Management Secretary: 2 years (Mandatory) Work Location: On-site employment