Administrative Coordination Assistant

Description

Job Summary: Coordinate and track requirements from different departments, ensuring administrative and operational processes are executed correctly. Key Highlights: 1. Coordination of administrative and operational processes 2. Tracking of internal and external requirements 3. Support across various areas: accounting, HR, operations On behalf of our client — a company in the beauty and personal care sector — we are seeking an Administrative Coordination Assistant. The selected candidate will be responsible for coordinating and tracking requirements from various departments within the company, ensuring administrative and operational processes are carried out correctly and within established deadlines. Main Responsibilities: * Coordinate and track requirements among Administration, Operations, Accounting, Human Resources, Marketing, and various service points. * Maintain up-to-date task, request, and pending-item tracking for each department. * Coordinate with suppliers to request quotations, purchase, and delivery of products or services. * Collect, review, and organize invoices, receipts, supporting documents, and other administrative paperwork. * Prepare and submit necessary information for scheduling supplier payments. * Coordinate with the Accounting Department for timely submission of documents and information. * Support attendance, schedule, leave, break, vacation, and incident tracking for staff. * Coordinate collection of documents required for onboarding new employees. * Track maintenance, supply, and facility implementation requests. * Support inventory, material, product, and supply control. * Verify that billing requests contain complete and accurate information. * Prepare administrative reports and tracking dashboards for management. * Organize meetings, record agreements, and follow up on commitments made. * Maintain physical and digital files updated and well-organized. * Identify delays or incidents and report them promptly. * Perform other administrative duties related to the position. Requirements: * Technical or university degree in Administration, Accounting, Industrial Engineering, Business Management, or related fields. * Minimum 2 years of experience in administrative, coordination, or operations roles. * Experience tracking suppliers, personnel, and internal processes. * Intermediate proficiency in Microsoft Excel and Office tools. * Ability to use management systems and digital platforms. * Prior experience in service companies, beauty centers, salons, clinics, retail, or businesses with multiple service locations is desirable. * Familiarity with AgendaPro or similar appointment management systems is desirable. * Strong writing, communication, and organizational skills. * Availability to work onsite. Competencies: * Organization and ability to manage multiple pending tasks simultaneously. * Follow-up orientation and commitment to compliance. * Effective communication and ability to coordinate across departments. * Proactivity and sound judgment in resolving operational issues. * Attention to detail. * Responsibility, punctuality, and confidentiality. * Ability to set priorities and meet deadlines. We Offer: * Monthly remuneration: S/ 2,500\. * Formal payroll enrollment from day one. * Labor benefits under the MYPE regime. * Job stability. * Positive work environment. Work Modality: Onsite Position Type: Full-time Salary: S/.2,000\.00 \- S/.2,500\.00 per month Work Location: Onsite employment