Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide administrative and operational support, ensuring efficient service delivery and resource management for branch operations. Key Highlights: 1. Comprehensive administrative and operational support for various departments. 2. Efficient management of resources, services, and office requirements. 3. Opportunities for learning and professional development within a stable company. SUMEC Complete Equipment \& Engineering Co., Ltd. – Peru Branch, a leading company in the development of equipment projects and solutions, is looking for an **Administrative Assistant** to join our team and provide support in administrative and operational activities at the branch. **Job Mission** To provide administrative and operational support to various departments of the branch, ensuring efficient service to employees, visitors, and suppliers, as well as proper management of resources, services, and requirements necessary for optimal office operations. **Main Responsibilities** * Provide courteous and timely assistance to visitors, suppliers, employees, and customers arriving at the premises. * Manage incoming calls, correspondence, documents, and other administrative requests. * Coordinate and manage meeting room availability, as well as schedule in-person and virtual meetings. * Create and manage meetings using virtual platforms such as Zoom, Microsoft Teams, or other corporate tools. * Provide logistical support during meetings and visits, including coordination of beverages, coffee, and other necessary requirements. * Manage procurement and control of office supplies, cafeteria items, water, and other administrative resources. * Coordinate with suppliers for purchasing and restocking office stationery, cleaning supplies, cafeteria products, and other operational consumables. * Monitor general office services, such as internet, water, telephony, maintenance, and other contracted services. * Support the management and tracking of service payments, supplier invoices, and other administrative expenses according to internal procedures. * Organize, scan, digitize, and archive administrative documentation, maintaining appropriate document control and order. * Assist in drafting, printing, distributing, and managing internal branch documents. * Coordinate with suppliers and third parties for required office services, deliveries, maintenance, and support. * Maintain inventory control and track administrative supply requirements, promptly identifying replenishment needs. * Support the organization of corporate activities, internal meetings, celebrations, and company events. * Assist with various administrative tasks required by the Administration and Human Resources departments. * Perform other administrative and support functions assigned by the immediate supervisor, as needed by the branch. **Requirements** * Technical or university graduate in Administration, Secretarial Studies, Administrative Assistance, Business Management, or related fields. * Minimum two (2) years of experience in administrative assistance, reception, secretarial roles, or similar positions. * Proficiency in Microsoft Office at user/intermediate level. * Familiarity with videoconferencing tools and digital platforms. * Experience coordinating with suppliers and managing administrative services. * Strong organizational skills, attention to detail, and follow-up capability. * Excellent communication skills and service orientation. * Availability to perform diverse administrative support tasks in a multifunctional capacity. **Competencies** * Organization and planning. * Proactivity and initiative. * Service orientation. * Effective communication. * Coordination and follow-up ability. * Adaptability and willingness to perform multifunctional work. * Responsibility and confidentiality. * Teamwork. **Benefits** * Employment and support from a strong, large-scale, continuously growing multinational company. * Opportunities for learning and professional development. * Dynamic and multicultural work environment. * Development of expertise in administrative management and corporate support. * Competitive remuneration aligned with market standards, qualifications, and candidate’s proven experience. SUMEC Complete Equipment \& Engineering Co., Ltd. – Peru Branch promotes equal opportunity and seeks individuals committed to excellence, responsibility, and professional growth within a dynamic and professional environment. Salary: S/.1,500\.00 \- S/.1,800\.00 per month Application Question(s): * How old are you? In which district do you reside? * Are you available to work Monday–Friday, 8:00 AM–6:00 PM in San Isidro? Work Location: On-site employment