Collections and Billing Assistant - Barranco

Description

Job Summary: We are seeking a Collections and Billing Assistant to ensure order and control in the back office, including treasury, collections, logistics, and accounting records. Key Responsibilities: 1. Manage treasury, payments, and cash control 2. Track collections and accounts receivable 3. Accounting entries in Xero and operational administration On behalf of a leading Digital Agency, we are looking for a Collections and Billing Assistant. Ensure that Manya’s back office operates with order and control: up-to-date treasury, managed collections, resolved logistics, impeccable documentation, and accurate accounting records maintained in Xero for reporting and decision-making. Key Responsibilities 1\) Treasury, payments, and cash control. Manage petty cash and expense reports (evidence, organization, validation). Bank reconciliations and movement tracking. 2\) Collections and accounts receivable control. Customer follow-up: reminders, agreements, overdue monitoring, and closure. Practical reporting: what has been received, what is pending, what is overdue, and required actions. 3\) Operational accounting and Xero. Recording and validation in Xero (purchases, payments, classification, attachments). Consistent and organized accounting criteria for periodic reporting. Document control associated with each transaction (zero "payments without supporting documentation"). 4\) Logistics and operational administration. Procurement, coordination with suppliers, delivery and recurring service tracking. Process standardization: templates, checklists, workflows, pending item tracking. Impeccable digital archiving (contracts, invoices/receipts, supporting documents, annexes). 5\) Recruitment and HR support. Execute operational recruitment processes: screening, scheduling, follow-up. Administrative onboarding: documents, system access, checklists, personnel file organization. Coordinate with team leaders to ensure compliance with internal procedures. 6\) Email and internal request management. Respond promptly and systematically to emails from the administrative/finance department. Prioritize, escalate, and close requests with evidence (not just "seen", but "resolved"). Requirements * Experience in back office / administration / treasury / collections / document control. * Operational accounting foundation (criteria for classifying and substantiating records). * Advanced proficiency in Google Workspace: * Drive (structure and permissions), Sheets (tracking), Gmail (management), Calendar (scheduling and coordination), Docs (templates). Desirable / Plus * Prior experience with Xero or other accounting ERPs (not mandatory) * Practical use of artificial intelligence for productivity (writing, organization, analysis, document control). * Light automation (forms, templates, simple integrations). Schedule and Work Location Barranco, On-site Monday to Friday, 9 AM–7 PM / Remote Saturday, 9 AM–12 PM Employment Type: Full-time Salary: S/.1,900\.00 \- S/.2,000\.00 per month Application Question(s): * How many years of experience do you have in this role? * What is your salary expectation? * Are you available to start immediately? Work Location: On-site employment