Position Summary: Provide comprehensive administrative and secretarial support to management and departments, ensuring uninterrupted document management and operational coordination. Key Highlights: 1. Key administrative and secretarial support in a dynamic environment. 2. Comprehensive document management and calendar coordination. 3. Essential administrative liaison between internal and external departments. **Purpose of the Position:** Provide administrative and secretarial support to management and company departments, ensuring orderly document management, visitor and call handling, calendar coordination, and assistance with minor procedures and purchases, enabling daily operations to proceed without interruption. **Requirements:** * Technical graduate or university bachelor’s degree in Administration, Executive Secretariat, Accounting, Business Management, or related fields * Minimum 1 year of experience in administrative, secretarial, or office support roles * Intermediate-level Excel proficiency **Responsibilities:** * Receive, register, route, and archive physical and digital documentation (letters, memoranda, orders, contracts), maintaining an updated and traceable filing system. * Draft and issue administrative documents: letters, memoranda, meeting minutes, certificates, and internal communications. * Track sent and received correspondence, including courier and messenger services. * Safeguard confidential documentation according to confidentiality principles and personal data protection standards. * Manage management’s calendar: meetings, appointments, visits, and travel. * Coordinate and prepare meeting rooms, materials, and refreshments as required. * Prepare meeting minutes and follow up on assigned agreements and pending items. * Prepare reports, charts, and simple presentations upon request from management. * Answer the main telephone line, institutional email, and visitors, routing inquiries to the appropriate department. * Serve as the administrative liaison between internal departments, clients, and suppliers. * Monitor and manage office supplies and commonly used materials inventory; generate replenishment requests. * Handle minor procurement tasks: request quotations, compare suppliers, and process purchase orders through the responsible department. * Receive and verify invoices, delivery notes, and supporting documents; forward them to accounting within established deadlines. * Assist in coordinating general services: cleaning, maintenance, transportation, and basic utilities. * Assist with administrative procedures before external entities when assigned. Application Question(s): * Indicate your district of residence * Indicate your age * Indicate your availability * State your salary expectation Workplace: On-site employment
María García
Indeed · HR
María García
Indeed · HR
