Administrative Assistant

Description

Job Summary: Provide comprehensive support in administrative, accounting, and personnel control management, ensuring proper organization of documentation and information flow. Key Highlights: 1. Comprehensive management of documentation and office resources 2. Support in accounting, treasury, and collections functions 3. Participation in employee onboarding and personnel control processes ADMINISTRATIVE ASSISTANT Company: Válvulas y Conexiones del Pacífico S.A.C. Department: Administration, Finance, and Human Resources Job Objective Provide comprehensive support in the company's administrative, accounting, and personnel control management, ensuring proper documentation organization, timely financial information flow, efficient handling of suppliers and customers, and compliance with talent integration and control processes. Main Functions and Responsibilities: Administrative and Resource Management Documentation Management: Organize, classify, and maintain up-to-date company-wide files, documents, and records, ensuring rapid information access. Schedule and Event Coordination: Plan and schedule meetings, appointments, corporate calendars, and staff travel to provinces (including booking flights and hotels). Organize internal welfare activities (Christmas, birthdays, etc.). Resource Management: Control office supplies and stationery, ensuring their availability. Directly responsible for petty cash management and accountability. Operational Support: Process the Complementary Occupational Risk Insurance (SCTR) monthly and manage company correspondence. Accounting, Treasury, and Collections Functions Transaction Recording: Review supplier purchase orders and their supporting documents prior to forwarding them for payment. Assist in preparing daily and weekly payment scheduling reports (suppliers, financial obligations, etc.). Electronic Invoicing: Issue sales invoices, credit notes, and debit notes to customers via SUNAT’s electronic invoicing system. Banking Operations and Reconciliation: Assist in submitting receivable promissory notes to banks. Perform monthly bank, customer, and supplier account reconciliations, ensuring balance consistency. Collections Management: Continuously follow up with delinquent customers to actively support accounts receivable recovery. Personnel Control Functions (Human Resources) Onboarding Process: Facilitate new employee onboarding by delivering the Internal Work Regulations (RIT), the Organization and Functions Manual (MOF), introducing new hires to various departments, and publishing welcome announcements. Payroll Support: Record attendance data (timekeeping), reconcile leaves, absences, tardiness, overtime, and other payroll items for month-end closing. Maintain up-to-date employee personal and performance files. Internal Communication: Draft and publish official company communications, policies, and notices on the information bulletin board. Candidate Profile (Suggested Requirements) Academic Qualifications: Technical or Bachelor’s degree in Business Administration, Accounting, Industrial Engineering, or related fields. Experience: Minimum 1–2 years in administrative assistant, accounting assistant, or HR assistant roles. Key Knowledge: Proficiency in SUNAT’s SOL platform (electronic invoicing). Attendance and timekeeping control systems. Basic accounting concepts, bank reconciliation, and payroll processing. Office productivity tools (Intermediate/advanced Excel for report generation). Skills/Competencies: Organization, proactivity, assertive communication, confidentiality (handling employee data), attention to detail, and negotiation skills (collections and supplier management). Work Location: On-site employment Salary: S/.1,300.00 – S/.1,500.00 per month Work Location: On-site employment