Office Administrator / Management Assistant

Description

Position Summary: We are seeking a proactive and organized Administrative Assistant to manage documentation, customer service, and administrative procedures, providing comprehensive support to the office. Key Highlights: 1. Comprehensive management of documentation and procedures at public entities. 2. Administrative support and office coordination. 3. Proactive role with strong problem-solving capabilities. **Requirements:** * Technical or university studies in Administration, Executive Secretarial Studies, or related fields. * Minimum 2 years of experience in administrative or similar roles, including conducting procedures at public entities. * Advanced proficiency in computer tools such as Microsoft Office (Excel, Word) and Google Workspace. * Ability to work under pressure and effectively manage multiple tasks. * Excellent verbal and written communication skills. * High level of organization, attention to detail, and proven honesty. * Proactivity and ability to solve problems efficiently. Office administrative management experience (mandatory) Willingness to travel to various locations to carry out procedures Willingness to support different departments Experience handling procedures at various public entities (mandatory) Strong personal values Management capability and solutions for diverse types of problems **Profile:** * Proactive and organized * Honest * Willing to work under pressure and with a strong sense of duty. * Excellent communication skills. * Adaptable and capable of rapid learning. * Punctual and responsible. **Responsibilities** * Manage and organize documentation, files, and correspondence. * Monitor and verify entry and exit of staff and the general public. * Ensure proper functioning of office equipment and report any maintenance needs. * Manage and oversee supplier payments, ensuring accurate execution and follow-up. * Answer phone calls and emails, providing accurate information and routing inquiries to the appropriate departments. * Schedule and coordinate meetings, appointments, and events, ensuring proper logistics. * Assist in preparing reports, presentations, and other administrative documents. * Monitor office supply inventory and place orders when necessary. * Support invoice management, payments, and administrative procedures. * Provide support to various departments according to company needs. * Conduct procedures at public entities and ensure compliance with established protocols. * Perform tasks by reading manuals * Carry out other duties assigned by management. **Working Hours** * Monday to Friday: 6:40 am \- 16:40 pm * Saturdays: 6:40 am – 14:30 pm Employment Type: Full-time Salary: S/.2,000\.00 \- S/.2,200\.00 per month Application Question(s): * State salary expectations * District of residence, areas near Surco Work Location: On-site employment