Academic Records Analyst

Description

Job Summary: We are seeking an Academic Records Analyst to lead and monitor enrollment, certification, degree, and diploma processes at an educational institution. Key Highlights: 1. Be part of an innovative project at a prestigious institution 2. Lead and monitor key academic processes 3. Participate in institutional strategic development Do you want to join an innovative new project within one of the most prestigious institutions in our region of Ayacucho? We are looking for top human talent to fill the following positions at the **Institute of Higher Education “Jorge Añaños \& Tania Alcázar”**, to work on-site: **Academic Records Analyst** Mission: Plan, direct, lead, and monitor activities ensuring the proper execution of enrollment, certification, degree and diploma, academic records, and reporting to supervisory bodies, in compliance with established schedules and procedures. Responsibilities: * Participate in the development and updating of the institution’s Strategic Plan, Internal Regulations, and Academic Processes Manual. * Develop academic service management and academic records processes. * Develop the enrollment calendar and activity schedule for each academic period. * Lead enrollment processes for both regular and new students, adhering to established deadlines. * Develop and/or supervise area improvement plans based on NPS survey results. * Develop relevant indicators for area management. * Develop and manage the area’s budget. * Establish policies and procedures for appropriate student service regarding academic regime processes—including enrollment, transfer, course equivalency, certification, degrees and diplomas—and supervise strict compliance. * Execute and monitor the opening and closing of the academic cycle. * Manage complete documentation for enrolled students. * Manage the entry of curricular plans, class schedules, formulas, equivalencies, enrollment of regular and new students, and grade entry and corrections into the academic intranet. * Prepare student grade rosters and academic records for each period and enter them into the MINEDU information system. * Manage the Degree and Diploma process in accordance with current regulations. * Issue official and internal documents such as certificates, certifications, and other formal documents. * Record disciplinary absences and sanctions applied to students. * Register diplomas with the Ministry of Education and manage institutional degree and diploma information. * Maintain updated graduate and diploma holder records in the institution’s academic information system. * Record internal and external course equivalencies indicated by the academic coordinator for each study program. * Verify and validate authenticity of documents and diplomas issued for employment or legal purposes. * Respond to inquiries from students, parents, and faculty. * Participate in the Academic Committee and other committees as required. * Serve on the Student Advocacy Committee, if elected. * Participate in emergency response teams, if elected. * Represent the institution at academic events when required. * Perform other duties assigned by the immediate supervisor. Requirements: * Professional degree, bachelor’s degree, or technical professional degree in Administration, Accounting, Economics, Education, or related fields. * Specialization in Administration, Educational Management, Customer Service, or related areas is desirable. * Intermediate proficiency in Microsoft Office. * Intermediate level of English language proficiency (desirable). * Minimum two years of experience performing academic secretarial, enrollment, and academic records functions in higher education institutions. * Demonstrated knowledge of Ministry of Education regulations regarding reporting, documentation, and administrative reports. * Intermediate knowledge of Microsoft Office. * Familiarity with Academic Information Registry platforms is desirable. Join this great family! Employment Type: Full-time Salary: S/.2,000\.00 \- S/.2,200\.00 per month Application Question(s): * Are you available to work in Ayacucho? * How many years of experience do you have performing the responsibilities of this position? (Please detail.) * What is your salary expectation? Work Location: On-site employment