Office Administrator / Management Assistant

Description

Position Summary: We are seeking a proactive and organized administrative professional to manage documentation, coordinate office tasks, and process public procedures, ensuring smooth office operations. Key Highlights: 1. Administrative management and office coordination. 2. Processing procedures at public institutions. 3. Comprehensive support to various departments. **Requirements:** * Technical or university studies in Administration, Executive Secretarial Studies, or related fields. * Minimum 2 years of experience in administrative or similar roles, including processing procedures at public institutions. * Advanced knowledge of computer tools such as Microsoft Office (Excel, Word) and Google Workspace. * Ability to work under pressure and effectively manage multiple tasks. * Excellent verbal and written communication skills. * High level of organization, attention to detail, and proven honesty. * Proactivity and ability to efficiently solve problems. Office administrative experience (mandatory) Willingness to travel to various locations to process procedures Willingness to support different areas Experience processing procedures at various public institutions (mandatory) Strong values Problem management and solution capabilities for diverse issues **Profile:** * Proactive and organized * Honest * Willing to work under pressure and with strong sense of duty. * Excellent communication skills. * Adaptable with quick learning ability. * Punctual and responsible. **Responsibilities** * Manage and organize documentation, files, and correspondence. * Monitor and verify entry and exit of staff and general public. * Ensure proper functioning of office equipment and report any maintenance needs. * Manage and oversee supplier payments, ensuring correct execution and follow-up. * Answer telephone calls and emails, providing accurate information and routing inquiries to the appropriate departments. * Schedule and coordinate meetings, appointments, and events, ensuring proper logistics. * Assist in preparing reports, presentations, and other administrative documents. * Monitor office supply inventory and place orders as needed. * Support invoice management, payments, and administrative procedures. * Provide support to various departments according to company needs. * Process procedures at public institutions and ensure compliance with established protocols. * Perform tasks by reading manuals * Carry out other duties assigned by management. **Working Hours** * Monday to Friday: 6:40 am \- 16:40 pm * Saturdays: 6:40 am – 14:30 pm Employment Type: Full-time Salary: S/.2,000\.00 \- S/.2,200\.00 per month Application Question(s): * Indicate salary expectations * District of residence, areas adjacent to Surco Work Location: On-site employment