Operations Assistant

Description

Job Summary: We are seeking an Operations Assistant to manage records, documentation, reports, process improvements, coordination with clients and staff, and ensure achievement of objectives. Key Responsibilities: 1. Manages documentation and operational processes, proposing improvements. 2. Coordinates activities, trainings, and communication with clients and departments. 3. Supervises staff, develops work plans, and monitors performance indicators. We are looking for an Operations Assistant who will: * Record attendance, incidents, and conduct daily monitoring of permanent and temporary staff at operational sites. * Control and manage administrative documentation for operations. * Prepare reports on the operations department’s performance. * Propose changes to improve operations department processes. * Manage operations department activities referenced in the activity control dashboard. * Maintain smooth communication with all departments. * Maintain close communication with Flashman’s Security Department to provide rapid and efficient support when required. * Coordinate with clients all required operations activities. * Track staff hiring and termination records across all sites. * Plan and manage operations training for operational staff. * Verify the Annual Operations Training Plan. * Submit and monitor daily production reports for the Huaral live poultry collection service to internal and external clients. * Report workers’ employment records for contract generation (subject to prior authorization by G.G). * Conduct induction sessions for new Operations staff. * Control, validate, and submit timesheets to clients. * Monitor and track operations performance indicators. * Review bi-weekly and month-end payroll sheets jointly with the Operations Manager. * Process and verify monthly material requirements for various operational sites. * Verify compliance with objectives and work programs assigned by the Operations Manager for designated sites. * Monitor the performance of regional supervisors. * Develop and update individualized work plans (PTE) for each collaborator. * Supervise and monitor absenteeism, as well as coordinate necessary replacements with regional supervisors and GTH. * Request personnel to fill vacancies (new hires, resignations, absences, leaves, medical leave, vacations). * Maintain effective and fluent communication with supervisors and company staff. * Comply with quality management and anti-bribery systems requirements. * Participate in SGAS design, coordination, induction, and training activities. * Report any bribery attempts or proposals made to a colleague and/or oneself. * Inform the Compliance Officer of any changes, findings, or improvements related to SGAS. Our ideal candidate must have: * Completed secondary education; higher education or university degree preferred (completed), preferably in Engineering. * Proficient user-level knowledge of Word and Excel. * Knowledge of industrial safety standards. * Knowledge of management and administration. * Relevant experience (1 year). * **Competencies required: adaptability to change, dynamism, conflict resolution, and time management.** **Schedule:** Monday to Friday (8:00 AM \- 6:00 PM), Saturday (9:00 AM \- 1:00 PM) Salary: S/.1,600\.00 \- S/.1,800\.00 per month Work Location: On-site employment