Management Assistant

Description

Position Summary: We are seeking an Administrative Assistant to provide executive and administrative support to the General Management, proactively and discreetly managing documentation, scheduling, and procedures. Key Highlights: 1. Administrative and executive support to the General Management 2. Comprehensive management of documentation and scheduling 3. Coordination of visits, clients, and suppliers **Requirements** * Graduate of a Technical Administration program or related field. * Minimum 1 year of experience as an Administrative Assistant or Management Assistant. * Intermediate-level proficiency in Microsoft Office (Word, Excel, and PowerPoint). * Excellent writing and spelling skills. * Strong communication, organizational, discretion, and attention-to-detail skills. * Ability to work under pressure and manage multiple tasks. * Proactive, responsible, and results-oriented attitude. * Availability to work onsite in Santa Anita. **Responsibilities** * Provide administrative and executive support to the General Management. * Manage receipt, registration, tracking, and dispatch of internal and external documentation. * Administer and coordinate the General Management’s schedule, including meetings, appointments, and activities. * Monitor the commercial timeline and support activity control. * Coordinate reception of visitors, clients, and suppliers, as well as scheduling of meetings and interviews. * Draft letters, reports, minutes, memoranda, requests, and other administrative documents. * Manage and safeguard confidential information and documentation of the General Management. * Handle required documentary, administrative, and legal procedures. * Follow up on accounts and personal assignments delegated by the General Management. * Perform other duties inherent to the position as assigned by the General Management. **Important:** Preference will be given to applicants residing in Santa Anita or neighboring districts. Employment Type: Full-time, Permanent Work Location: Onsite Employment