Administrative Assistant

Description

Job Summary: We are seeking an accounting or administration professional to coordinate maintenance, manage documentation, and provide support in accounting, logistics, and customer service. Key Responsibilities: 1. Coordination and management of maintenance and corporate infrastructure. 2. Support in accounting, finance, and organization of internal activities. 3. Comprehensive documentation management and general administrative support. **Requirements:** * Student or graduate of a technical or university program in Accounting or Administration. * Minimum 6 months of experience in similar positions. * Intermediate-level proficiency in Microsoft Office. * Availability to work on-site in Miraflores. * Availability to work Monday through Friday, from 9 AM to 7 PM. * Knowledge of purchase, sales, cash, and bank records. * Immediate availability. **Responsibilities:** General Administration: · Coordinate corrective maintenance services with suppliers and internal users; manage timely execution of repairs and infrastructure improvements with suppliers and contractors. · Monitor and ensure proper functioning of furniture, equipment, and general company services. · Organize and maintain physical and digital archives of administrative, accounting, legal, and operational documents, ensuring correct classification and safeguarding. · Support drafting, reviewing, and sending internal and external communications under supervision. · Manage schedules for internal and external meetings, and assist with corresponding logistics. · Track commitments and tasks assigned to various departments, reporting progress or alerts. Accounting and Finance: · Download, organize, and classify income and expense files from various banking channels. · Support petty cash control, verification of payment vouchers, and preparation of expense reports. · Coordinate with suppliers for receipt of invoices, receipts, and other accounting documents. · Assist in preparing information required for internal or external audits. Logistics and Internal Support: · Support organization of internal activities (birthdays, trainings, team-building events). · Coordinate logistical requirements for meetings, trainings, visits, or events. · Manage orders for office supplies, materials, and other resources necessary for departmental operations. Customer Service and Coordination: · Answer phone calls and emails, and route inquiries appropriately. · Channel requests between departments and follow up until resolution. · Support customer service for internal and external clients with a courteous and solution-oriented approach. Other Responsibilities: · Carry out other tasks assigned by the Area Coordinator or Management. · Actively contribute to continuous improvement of administrative processes. **Benefits:** · Formal employment under MYPE payroll from day one, including all statutory benefits. · Bi-weekly and end-of-month payments. · Pleasant working environment. · Market-competitive salary. Salary: S/.1\.50 per month Workplace: On-site employment