Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to support the Head of Administration and Finance, managing administration, document control, collections, insurance, and general services. Key Highlights: 1. Comprehensive management of administrative processes and document control. 2. Insurance policy administration and coordination with suppliers. 3. Exposure to high-impact corporate projects. WE ARE LOOKING FOR TALENT! \| ADMINISTRATIVE ASSISTANT At Corporación Indexum, we continue to grow. We are a company specialized in developing projects for the energy, mining, and industrial sectors. We are currently seeking an Administrative Assistant to join our team and provide direct support to the Head of Administration and Finance, ensuring proper administrative management of offices, document control, collections, insurance, licenses, and general services of the company. Location: San Isidro – Lima Work Mode: On-site Sector: Energy \| Mining \| Industry Area: Administration Reports to: Head of Administration and Finance What will be your challenge? Manage and execute the company’s administrative processes, ensuring appropriate document control, collection follow-up, insurance policy administration, office maintenance, and compliance with regulatory requirements necessary for the operation of company locations. Main Responsibilities ✔ Accounts receivable tracking and control. ✔ Preparation of collection reports and income tracking. ✔ Coordination with clients for timely payment recovery. ✔ Administration and updating of customers in the ERP system. ✔ Custody and control of contracts, powers of attorney validity periods, and the company’s legal documentation. ✔ Insurance policy management and coordination with brokers and insurers. ✔ Tracking of corporate insurance renewals. ✔ Coordination of preventive and corrective maintenance for offices and facilities. ✔ Management of municipal licenses, ITSE certificates, and other permits required for location operations. ✔ Monitoring of regulatory expiration dates and mandatory documentation. ✔ Coordination with suppliers and external entities for administrative procedures. ✔ Purchase order management and administrative support to the department. ✔ Participation in homologations, audits, and certification processes. ✔ Organization and control of the company’s administrative and legal archives. Requirements ✔ Technical or university degree in Administration, Accounting, Industrial Engineering, or related fields. ✔ Minimum 2 years of experience in similar administrative positions. ✔ Experience handling procedures with municipalities, notaries, public entities, and suppliers. ✔ Knowledge of insurance policy management, operating licenses, and ITSE. ✔ ERP and electronic invoicing systems proficiency. ✔ Intermediate-level Microsoft Excel skills. ✔ Availability to conduct external procedures and administrative tasks as operational needs require. ✔ Immediate or short-term availability. Competencies Organization and planning. Strong sense of responsibility. Tracking and control capability. Effective communication. Proactivity and autonomy. Attention to detail. Problem-solving ability. Ability to work under pressure. What do we offer? ✅ Formal employment with all statutory benefits. ✅ Opportunity to join a continuously growing company. ✅ Professional development and continuous learning. ✅ Excellent working environment. ✅ Exposure to high-impact corporate projects and processes. * General Regime * Availability for immediate incorporation. * Experience in administrative procedures, licenses, ITSE, and document management. Salary: S/.2,000\.00 \- S/.2,500\.00 per month Workplace: On-site employment