GENERAL ADMINISTRATOR

Description

Position Summary: We are seeking an organized, analytical, and leadership-oriented General Administrator to oversee administrative operations and ensure reliable accounting information. Key Highlights: 1. Lead and improve administrative processes in a growing company. 2. Direct participation in the professionalization of the company. 3. A professional work environment with job stability. **Gavidia Corporation**, a company dedicated to the manufacturing and marketing of melamine furniture, is seeking a **GENERAL ADMINISTRATOR** with proven experience in administrative management and solid accounting knowledge, capable of assuming comprehensive control and monitoring of the company’s administrative operations. We seek an individual who is **organized, analytical, responsible, possesses leadership qualities and sound judgment for decision-making**, and can work directly with the General Management while coordinating across various organizational departments. **POSITION OBJECTIVE** Ensure the proper administrative functioning of the company through planning, organizing, supervising, and controlling economic, human, and operational resources, ensuring that administrative and accounting information is reliable and timely for management decision-making. **MAIN RESPONSIBILITIES** **Administrative Management** * Plan, organize, and supervise the company’s general administrative activities. * Implement and improve administrative procedures to standardize and control internal processes. * Supervise compliance with policies, procedures, working hours, and internal regulations. * Prepare and analyze administrative reports for General Management. * Monitor indicators and performance results across various departments. * Control administrative expenses and prepare income and expense reports. * Supervise appropriate use of company resources. * Identify administrative issues and propose timely solutions. * Coordinate with suppliers and monitor administrative commitments. * Participate in the preparation and monitoring of the company’s budget. * Maintain updated and orderly administrative documentation. **Accounting and Financial Management** * Possess solid accounting knowledge and the ability to interpret accounting and financial information. * Review and analyze records, reports, and accounting documentation provided by the Accounting Department. * Monitor accounts receivable and accounts payable. * Control and analyze the company’s cash flow. * Review income, expenses, purchases, sales, and financial transactions. * Prepare financial and administrative reports for Management. * Maintain ongoing coordination with the Accounting and Finance Manager. * Monitor compliance with tax and administrative obligations in coordination with the Accounting Department. * Review bank reconciliations and company account movements. * Analyze costs, expenses, and operating margins. * Identify inconsistencies or deviations in administrative and accounting information and promptly report them to Management. * Ability to interpret financial statements and explain their key indicators to Management. **Sales and Collections Control** * Supervise and analyze information provided by the Commercial Department. * Monitor sales conducted through physical stores and direct sales. * Control the status of collections and outstanding customer accounts. * Review sales, collections, credit, and deposit reports. * Analyze achievement of commercial objectives jointly with the Sales Manager. * Identify discrepancies or inconsistencies among sales, collections, and deposits. **Human Resources Supervision** * Coordinate with the Human Resources Department to ensure compliance with administrative processes related to personnel. * Supervise attendance, tardiness, absences, leave requests, vacations, and overtime reports. * Monitor compliance with the company’s internal regulations. * Coordinate administrative actions related to personnel. * Participate in the development and improvement of internal policies and procedures. **Procurement and Resource Control** * Supervise and analyze the company’s procurement processes. * Monitor purchase orders, suppliers, and payments. * Verify that purchases are properly supported and authorized. * Analyze expenses and costs associated with acquisitions. * Coordinate with Procurement, Accounting, and Operations to maintain appropriate resource control. **Internal Management and Control** * Implement control mechanisms to reduce errors, losses, and unnecessary expenses. * Identify administrative risks and propose preventive measures. * Develop procedures and templates to formalize internal processes. * Supervise timely submission of departmental reports. * Establish management indicators and monitor their implementation. * Prepare periodic reports for General Management on the company’s administrative status. **CANDIDATE PROFILE** We seek a candidate who: * Demonstrates leadership ability and team management skills. * Is highly organized and results-oriented. * Possesses strong analytical capabilities and sound judgment for decision-making. * Has proficiency working with numbers and interpreting financial information. * Is proactive and initiative-driven in implementing improvements. * Can identify errors and inconsistencies. * Can work effectively under pressure and manage high-responsibility situations. * Maintains absolute confidentiality regarding company information. * Communicates effectively with Management and various departments. * Is firm yet maintains a professional and respectful demeanor. * Can establish controls and follow through to ensure compliance. **REQUIREMENTS** * University graduate or technical professional in Administration, Accounting, Economics, Finance, or related fields. * Minimum **5 years of experience in administrative roles**, preferably as Administrator, Administrative Coordinator, Administrative Manager, or similar positions. * **Solid knowledge of accounting and finance.** * Experience preparing and analyzing administrative and financial reports. * Experience managing and controlling cash, banks, accounts receivable, and accounts payable. * Experience supervising staff and coordinating across different departments. * Intermediate/advanced Excel proficiency. * Familiarity with administrative and/or accounting systems. * Preferred experience in commercial, industrial, manufacturing, or family-owned businesses undergoing growth and formalization. * Availability for in-person work. **DESIRABLE KNOWLEDGE** Particularly valued experience includes: * Budgetary control. * Cash flow management. * Financial analysis. * Costs and expenses. * Accounts receivable and payable. * Inventory management. * Procurement and supplier negotiation. * Human Resources management. * Internal control. * Management indicators (KPIs). * Development of administrative procedures. * Practical knowledge of Peruvian labor and tax legislation. * ERP or enterprise management system experience. **WE OFFER** * Employment with a growing company. * Opportunity to develop and lead administrative improvement initiatives. * Direct involvement in organizational development and professionalization of the company. * Job stability based on performance. * A professional work environment. * Compensation commensurate with candidate profile and experience. **Work Location:** Villa El Salvador, Lima – in-person. **Position Type:** Full-time. Salary: S/.3,500.00 – S/.4,000.00 per month Work Location: In-person employment