File Assistant

Description

Job Summary: We are seeking a File Assistant with experience in document management, administrative procedures, and administrative support for a collections-sector company. Key Highlights: 1. Experience in report preparation and document digitization. 2. Management of procedures at banking and public institutions. 3. Comprehensive support in company organization and operations. A collections-sector company with over 20 years of market experience managing diverse financial system portfolios, bank account portfolios, and others. We are currently seeking to incorporate the position of “File Assistant” into our staff. REQUIREMENTS: * Completed or incomplete higher education or technical studies in Computer Science or related fields. * Minimum one year of verifiable experience in report preparation, digitization, and file handling. * Experience in file organization. * Experience conducting procedures at banks, municipal offices, or public institutions. * Knowledge of financial transactions. * Proficiency in Microsoft Office at the user level. COMPETENCIES: * Frustration tolerance * Results-oriented * Proactivity * Punctuality and responsibility * Dynamism and energy. YOUR RESPONSIBILITIES WILL INCLUDE: * Receiving, registering, and verifying documentation delivered to the Company. * Supporting attendance validation, overtime, and other HR department records. * Managing and dispatching company correspondence from the main office to provincial branches. * Preparing quotations with suppliers for approval of monthly purchases. * Coordinating and organizing the office for in-person meetings across various departments. * Diligently and carefully performing off-site tasks assigned to you, such as cash payments or bank deposits, and various procedures at entities including Public Registries, SUNAT, and the Ministry of Labor, among others. * Accurately entering judicial information regarding cases handled by THE COMPANY into the judicial management information system and all other records specified by your supervisor. * Archiving notifications and judicial documents related to cases handled by THE COMPANY in strict order. * Performing dispatch duties for company, client, and other relevant entity documentation pertaining to the Company’s core operations. * Delivering supporting documents and results of such tasks as soon as possible, or by the start of the following business day if not feasible. * Executing all activities involving cash or valuables with the utmost caution and care. * Collecting checks and making deposits according to instructions provided by the Treasury Supervisor, corresponding to the Company’s core operations. * Collaborating in the improvement of the Quality Management System. * Maintaining strict confidentiality regarding funds and documents under your custody. * Supporting the care of company resources and office maintenance, reporting deficiencies to the Administration and Finance Manager. * Assisting lawyers and legal assistants. * Opening and closing company office doors. * Remaining attentive to support needs arising from other departments. * Preparing and submitting comprehensive reports on your areas of responsibility promptly upon request, with the required frequency and highest quality of information. * Other duties assigned by your immediate supervisor. POSITION SPECIFICATIONS: * Work location: Main Office – San Isidro * Working hours: Monday to Friday, 8:30 am to 6:30 pm; Saturdays, 9:00 am to 12:00 pm. * Inclusion in MYPE payroll from day one. * Base salary + TRANSPORTATION ALLOWANCE. * Timely payments. Employment type: Full-time Salary: S/.1.00 – S/.2.00 per month Application question(s): * In which district do you currently reside? * Our offices are located at Av. Javier Prado Este 1224 – San Isidro. Do you agree? Which mode of transportation would you use, and how long would your commute take? * The job offer is Full-Time (Monday to Friday, 8:30 am to 6:30 pm; Saturdays, 9:00 am to 12:00 pm), MYPE payroll, and base salary + TRANSPORTATION ALLOWANCE. Do you agree? Work location: On-site employment