Administrative Staff

Description

Job Summary: Provide administrative and operational support to Management by managing schedules, documentation, and communication to ensure the smooth execution of daily activities. Key Responsibilities: 1. Comprehensive administrative and operational support to Management 2. Management of schedules, documentation, and internal/external communication 3. Organization of business trips and support in administrative processes * Provide administrative and operational support to Management to ensure the smooth execution of daily activities. * Manage the manager's schedule, coordinating meetings, appointments, video conferences, and corporate events. * Draft, review, and format reports, letters, memoranda, presentations, and other administrative documents. * Receive, register, classify, and archive physical and digital documentation, ensuring information confidentiality. * Monitor compliance with commitments, timelines, and tasks assigned by Management. * Coordinate communication between Management and various organizational departments, as well as with clients, suppliers, and external entities. * Handle purchase requests, service orders, quotations, and administrative processes related to Management's operations. * Organize business travel, including transportation reservations, accommodation, and per diem arrangements when required. * Prepare meeting minutes and follow up on agreed actions. * Maintain databases, performance indicators, reports, and control files to facilitate decision-making. * Answer telephone calls, emails, and official correspondence for Management. * Support the preparation and organization of tenders, contracts, and related administrative documentation as needed. * Coordinate the supply of materials, office supplies, and resources necessary for departmental operations. * Keep administrative records updated and ensure compliance with internal procedures. * Adhere to organizational policies regarding quality, confidentiality, information security, and applicable regulations. * Perform other duties related to this position as assigned by Management. Salary: S/.1,400\.00 \- S/.1,800\.00 per month Work Location: On-site employment