Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary for a business group engaged in the manufacturing of fasteners and fixing elements, responsible for administrative and billing tasks. Key Highlights: 1. Various administrative functions and managerial support. 2. Billing, accounts payable, and accounts receivable management. 3. Coordination of imports and supplier payments. **EXECUTIVE SECRETARY** **(\*Only apply if you fully meet the required profile**)\* We are a business group dedicated to the manufacturing of fasteners and fixing elements. We are currently looking for a professional to join our team. **Responsibilities** * Record credit purchases in the accounts payable ledger and forward physical documentation to the administration department for payment scheduling. * Receive delivery guides provided by logistics and process them for invoicing using Odoo or Nubefact systems. * Issue and send electronic invoices along with supporting documentation (delivery guide, goods receipt voucher, and purchase order) to customers according to their established procedures. * Record sales in the accounts receivable ledger, ensuring accurate traceability of pending income. * Handle billing for rental expenses and other items via the SUNAT portal. * Manage petty cash, prepare reports, and conduct biweekly fund tracking. * Coordinate import processes (e.g., requesting quotations, submitting dispatch documentation, etc.). * Monitor and schedule supplier payments. * Execute supplier payments according to the established schedule. * Support payroll processing and payment in coordination with the relevant department. * Archive physical and digital documentation in an orderly manner. * Perform other administrative duties assigned by management or the administration department. **Requirements** * Minimum 1 year of experience in administrative functions, billing, and handling commercial and logistics documentation. * Intermediate Excel proficiency. * Familiarity with electronic invoicing systems (**Nubefact, Odoo, SUNAT portal**). * Residence in areas near Huachipa (e.g., Santa Clara, San Antonio, Ate, Chaclacayo, Santa Anita, San Juan de Lurigancho, El Agustino, etc.). * Availability to work on-site in San Antonio (near Huachipa). **Benefits** * Formal employment with all social benefits under the MYPE regime. * Transportation service. * Birthday leave. * Positive work environment. * SCTR insurance. **Working Hours** Monday to Friday, 7:00 a.m. to 5:00 p.m. **Address:** Lotización Industrial Bryson Hills (Otr. Huachipa Este Mza. B1 Lote. 2a Lot. Lotizacion Industrial Hua) Salary: S/.1,500\.00 \- S/.1,900\.00 per month Workplace: On-site employment