Secretary

Description

Job Summary: We are seeking an Executive Secretary for a business group, responsible for administrative management, billing, and coordination of operational processes. Key Responsibilities: 1. Comprehensive management of billing and accounts payable/receivable. 2. Coordination of import processes and supplier payments. 3. Support in payroll processing and administrative tasks. **EXECUTIVE SECRETARY** **(\*Only candidates meeting the required profile should apply**)\* We are a business group dedicated to manufacturing fastening and anchoring components. We are currently seeking a professional to join our team. **Responsibilities** * Record credit purchases in the accounts payable ledger and forward physical documentation to the administration department for payment scheduling. * Receive delivery guides provided by logistics and process them for billing using Odoo or Nubefact systems. * Issue and send electronic invoices along with supporting documentation (delivery guide, goods receipt voucher, and purchase order) to customers according to their established procedures. * Record sales in the accounts receivable ledger, ensuring accurate traceability of pending income. * Perform billing for rental expenses and other items via the SUNAT portal. * Manage petty cash, prepare reports, and monitor funds on a biweekly basis. * Coordinate import processes (e.g., requesting quotations, submitting documentation for customs clearance, etc.). * Track and schedule supplier payments. * Execute supplier payments according to the established schedule. * Support payroll processing and disbursement in coordination with the relevant department. * Archive physical and digital documentation in an organized manner. * Carry out other administrative tasks assigned by management or the administration department. **Requirements** * Minimum 1 year of experience in administrative functions, billing, and handling commercial and logistics documentation. * Intermediate Excel proficiency. * Familiarity with electronic invoicing systems (**Nubefact, Odoo, SUNAT portal**). * Residence in areas near Huachipa (Santa Clara, San Antonio, Ate, Chaclacayo, Santa Anita, San Juan de Lurigancho, El Agustino, etc.). * Availability to work onsite in San Antonio (near Huachipa). **Benefits** * Formal employment with all statutory social benefits under the MYPE regime. * Transportation service. * Birthday leave. * Positive work environment. * SCTR insurance. Salary: S/.1,300\.00 \- S/.1,900\.00 per month Workplace: Onsite employment