Administrative Coordinator

Description

Position Summary: Responsible for providing administrative and operational support to the General Management and the administrative department, ensuring effective information management and customer service. Key Highlights: 1. Administrative and operational support to management and the administrative department. 2. Information management, customer service, and process control. 3. Support in coordinating organizational activities and internal management. **1\. Position Objective** Responsible for providing administrative and operational support to the General Management and the administrative department, ensuring proper information management, service to internal and external customers, and control of administrative processes such as petty cash and documentation. Additionally, supports coordination of organizational activities and internal company management. **2\. Essential Requirements** * **Academic Qualification:** Graduate or degree holder in **Business Administration** * **Experience:** Minimum of 2 years in the position. * Proficiency in Microsoft Office (advanced Excel). * Intermediate English (spoken and written). * Knowledge of administrative management and customer service. * **IT Skills:** Experience with ERPs or administrative systems, and intermediate/advanced MS Office (Excel proficiency for stock and sales reporting). **3\. Main Responsibilities** **Administrative Functions:** \- Answer customer calls and route them to the appropriate department. \- Receive, register, and distribute internal and external documentation. \- Address administrative requests from management (letters, emails, purchases, general coordination). \- Prepare directories, meeting agendas, and logistical support for meetings. \- Manage publication of information on the bulletin board. \- Coordinate administrative requirements (petty cash, travel tickets, etc.) with the Arequipa branch. \- Administer and settle the assigned petty cash fund, substantiating related expenses. \- Process corporate credit card settlements with supporting documentation. **Operational Functions:** \- Contact potential clients for projects and refer them to the commercial department. \- Support the organization of internal events in coordination with Human Resources. \- Assist in coordinating the company’s administrative and operational activities. \- Ensure orderly management and control of physical and digital files. **Cross-functional Support Functions:** \- Provide administrative support to various departments as needed. \- Facilitate internal communication among departments. \- Comply with internal policies and guidelines of the Integrated Management System (IMS). **5\. Benefits:** \- Salary payments on the 15th and 30th of each month \- Birthday bonus \- Full social benefits \- Career development path \- Positive work environment **6\. Working Hours:** Monday to Friday: 9:00 AM to 6:00 PM Saturdays: 9:00 AM to 12:00 PM Salary: S/.2,000.00 \- S/.2,500.00 per month Workplace: On-site employment