Position Summary: Provide comprehensive administrative and secretarial support to management and departments, ensuring efficient document management, calendar coordination, and operational assistance. Key Highlights: 1. Key administrative and secretarial support for daily operations 2. Document management, calendar scheduling, and internal and external coordination 3. Assistance with procedures, purchases, and general services **Purpose of the Position:** Provide administrative and secretarial support to management and company departments, ensuring orderly document management, visitor and call handling, calendar coordination, and assistance with minor procedures and purchases, enabling uninterrupted daily operations. **Requirements:** * 6 months of experience in administrative, secretarial, or office support roles (Preferred) * Intermediate-level Excel proficiency **Responsibilities:** * Receive, register, route, and archive physical and digital documents (letters, memoranda, orders, contracts), maintaining an updated and traceable filing system. * Draft and issue administrative documents: letters, memoranda, meeting minutes, certificates, and internal announcements. * Track outgoing and incoming correspondence, including courier and messenger services. * Safeguard confidential documentation according to confidentiality and personal data protection standards. * Manage management’s calendar: meetings, appointments, visits, and travel. * Coordinate and prepare meeting rooms, materials, and refreshments as required. * Prepare meeting minutes and follow up on assigned agreements and pending items. * Prepare reports, charts, and simple presentations upon request from management. * Answer the main telephone line, institutional email, and visitors, routing inquiries to the appropriate department. * Serve as the administrative liaison among internal departments, clients, and suppliers. * Monitor and manage office supplies and commonly used materials inventory; generate replenishment requests. * Manage minor purchases: request quotations, compare suppliers, and process purchase orders through the responsible department. * Receive and verify invoices, delivery notes, and supporting documents; forward them to Accounting within established deadlines. * Assist in coordinating general services: cleaning, maintenance, transportation, and basic utilities. * Assist with administrative procedures before external entities when assigned. Application Question(s): * Indicate your district of residence * Indicate your age * Indicate your availability * State your salary expectation Work Location: On-site employment
María García
Indeed · HR
María García
Indeed · HR
