Administrative Assistant

Description

Position Summary: We are seeking an Administrative Assistant to support administrative and document management, coordinate with various departments, and maintain file control in a climate control company. Key Highlights: 1. Key support in the company's administrative and document management. 2. Coordination and follow-up with suppliers, clients, and internal departments. 3. Development of skills in organization, proactivity, and communication. **ADMINISTRATIVE ASSISTANT** At **FRIO BANK S.A.C.**, a company specializing in climate control, air conditioning, refrigeration, and maintenance services, we are looking for an **Administrative Assistant** to join our team. MAIN RESPONSIBILITIES * Support the company's administrative and document management. * Prepare, organize, and archive administrative documents. * Register and update information in Excel and internal systems. * Prepare quotations, purchase orders, reports, and other administrative documents. * Support tracking of invoices, purchase orders, service orders, and payments. * Coordinate and follow up with suppliers and clients. * Assist in preparing and controlling budgets and expenses. * Maintain the company's documentation up to date. * Coordinate with Commercial, Operations, Logistics, and Accounting departments. * Follow up on pending procedures and documentation. * Handle phone calls, emails, and administrative requests. * Support scheduling and coordination of meetings, visits, and activities. * Maintain proper control of physical and digital files. * Perform other administrative tasks assigned by the immediate supervisor. REQUIREMENTS * Technical or university studies in **Administration, Accounting, Secretarial Studies, Business Management, or related fields**. * Minimum of **1 year of experience in administrative positions**. * Proficiency in **Microsoft Office, especially Excel and Word**. * Knowledge of document preparation, reporting, and administrative control. * Prior experience in billing, procurement, supplier management, and document tracking is desirable. * Strong writing and communication skills. * Availability to work on-site. COMPETENCIES * Organization and planning. * Responsibility and punctuality. * Proactivity and initiative. * Effective communication. * Attention to detail. Salary: S/.1,300\.00 \- S/.1,500\.00 per month Workplace: On-site employment