Management Assistant

Description

Position Summary: This Administrative Assistant position manages purchase orders, organizes events, coordinates maintenance activities, and supports management and staff in various administrative and logistical tasks. Key Highlights: 1. Manages purchase orders and invoice receipt. 2. Coordinates events, meeting rooms, and office maintenance. 3. Provides administrative and logistical support to management and employees. Administrative Assistant Responsibilities: 1\. Prepares Purchase Orders according to the requesting department (HR, General Management, \- Finance); this information is sent via email to suppliers for processing. 2\. Receives electronic invoices and compiles complete documentation folders, then forwards them to the invoice reception email address: reception.peru@sbdinc.com for proper registration. 3\. Coordinates general events (special celebrations). 4\. Coordinates meeting room reservations. 5\. Oversees cleaning staff (attendance and cleaning duties). 6\. Stocks pantry supplies (kitchen and cleaning products). 7\. Conducts annual office maintenance (air conditioning units, fire extinguishers, carpet cleaning, and office disinfection as per established protocols). 8\. Coordinates with external service providers for general maintenance and technical support (networks, internet, etc.). 9\. Coordinates meeting room reservations on Floor 12 according to requester (Contact: Carlos Cruz) at operations.capitalgolf@outlook.com and capitalglf@gmail.com. 10\. Coordinates parking arrangements for employees and clients. 11\. Organizes General Management expenses for registration in CONCUR. 12\. Submits expense documentation and reimbursement requests to @Velasquez Quiroz, Freddy Jesus for platform submission and follow-up. 13\. Manages General Management’s meeting schedule. 14\. Quotes flights and hotels for General Management and guest travel. 15\. Assists with personal errands when required and not feasible due to workload overload. 16\. Coordinates with travel agencies per Mr. Guevara’s requirements (and visits): Rixy Rodriguez, rrodriguez@pe.fcm.travel. 17\. Coordinates with management and staff to secure appropriate travel-related leave approvals aligned with their travel schedules. 18\. Sends travel emails with local approvals attached, then forwards them to the Region, including the travel expense Excel file, to proceed with air ticket purchase upon approval. 19\. Supports the HR department on employee insurance matters, including preparing documents for invoice registration. 20\. Coordinates with insurance providers per requirements (Folas and Insurance Companies). 21\. Delivers onboarding materials to new employees (laptop, photo ID badge, and access card). 22\. Coordinates employee supplies (business cards and photo ID badge production). 23\. Registers new employees in Repsol’s platform. 24\. Coordinates mobile device distribution for new hires (preparation includes SIM activation on Claro’s portal and line enablement). ***We Don’t Just Build The World, We Build Innovative Technology Too.*** Joining the Stanley Black \& Decker team means working in an innovative, tech\-driven and highly collaborative team environment supported by over 43,500 professionals in 60 countries across the globe. Here, you’ll get the unique chance to impact some of the world’s most iconic brands including STANLEY TOOLS, DEWALT, CRAFTSMAN, MAC TOOLS and Black \+ Decker. Your ideas and solutions have the potential to reach millions of customers as we work together to write the next chapter in our history. Come build with us and take your career to new heights. **Who We Are** We’re the World’s largest tool company. We’re industry visionaries. We’re solving problems and advancing the manufacturing trade through innovative technology and our Industry 4\.0 Initiative. We are committed to ensuring our state\-of\-the\-art “smart factory” products and services provide greater quality to our customers \& greater environmental and social value to our planet. We are unique in that we have a rich and storied history dating back to 1843, but that hasn't stopped us from evolving into a vibrant, diverse, global growth company. **Global Benefits \& Perks** You’ll be rewarded with a competitive salary plus receive entitlements and benefits unique to your country of hire. **What You’ll Also Get** Career Opportunity: Career paths aren’t linear here. Being part of our global company with 60\+ brands gives you the chance to grow and develop your skills along multiple career paths. **Learning \& Development:** Our lifelong learning philosophy means you’ll have access to a wealth of state\-of\-the\-art learning resources, including our Lean Academy and online university (where you can get certificates and specializations from renowned colleges and universities). **Diverse \& Inclusive Culture:** We pride ourselves on being an awesome place to work. We respect and embrace differences because that’s how the best work gets done. You’ll find we like to have fun here, too. **Purpose\-Driven Company:** You’ll help us continue to make positive changes in the local communities where we work and live as well as in the broader world through volunteerism, giving back and sustainable business practices.