Administrative Assistant - La Molina

Description

Job Summary: We are seeking an Administrative Assistant to provide direct support to General Management at a company specializing in decorative landscaping and exterior design. Key Highlights: 1. Direct support to General Management 2. Management of schedule and administrative tasks 3. Coordination with clients and sales logistics A company specializing in decorative landscaping and exterior design is seeking an **Administrative Assistant** to provide direct support to General Management. **Employment Conditions:** * Formal employment under the MYPE payroll system **(Half bonus, half CTS, 15 days of vacation, EsSalud, and pension insurance via AFP or ONP)** * Working hours: **Monday to Friday, 8:30 AM to 5:30 PM; Saturdays, 9:00 AM to 1:00 PM** * Work location: **La Molina, behind Universidad Femenina del Sagrado Corazón – UNIFE.** **Requirements:** * Completed or incomplete technical or university studies. * Knowledge of billing processes: issuing and validating invoices, credit notes, shipping guides, and tax withholdings. * Experience in administrative functions or supporting management. **Responsibilities:** * Manage the General Management schedule, coordinating meetings, reminders, Zoom links, and parking reservations. * Support General Management in managing and tracking administrative, commercial, and operational activities. * Handle assigned orders, responding to customer inquiries via WhatsApp, phone, and Instagram; preparing quotations; and coordinating customer service. * Coordinate with transport providers regarding vehicle availability and track scheduled deliveries. * Serve customers in person and provide support at the showroom. * Accompany General Management during meetings and site visits, tracking sales logistics and customer requirements. * Prepare, organize, and deliver product samples to customers, the showroom, and job sites. * Record and maintain up-to-date customer, order, and related documentation information. * Manage issuance and control of administrative documents (invoices, shipping guides, etc.) in coordination with Accounting. * Coordinate with Accounting on tax withholding management, supplier payment scheduling, and submission of monthly documentation. * Monitor customer collections and receipt of supplier invoices for proper registration and processing. * Review administrative and accounting documentation, identifying inconsistencies and coordinating necessary corrections. * Confirm and communicate payments made to suppliers. Employment Type: Full-time Salary: S/.1\.00 \- S/.2\.00 per month Application Question(s): * In which district do you currently reside? * Do you have experience reviewing and validating invoices, shipping guides, credit notes, and tax withholdings? * Are you available to work in La Molina (behind UNIFE), Monday to Friday from 8:30 AM to 5:30 PM and Saturdays from 9:00 AM to 1:00 PM? * What are your salary expectations under the MYPE payroll system (half bonus, half CTS, 15 days of vacation, EsSalud, and pension insurance via AFP or ONP)? * Please provide your WhatsApp number. Work Location: On-site employment